Conference Scheduler

Description

Conference Scheduler allows you to easily manage and display complex workshop schedules for conferences and similar events, and also provide information about the workshops on your website in a clean, searchable, responsive interface. Create and manage details about your workshops using the standard WordPress admin interface and display it all on any page of your site with a simple shortcode.

Features

  • Add and edit workshops in the standard WordPress admin
  • Collects and displays important information about each workshop: workshop code, time, location, description, presenter, presenter bio, participant limit
  • Add files to workshops – lets you easily distribute presentation files or other reference material
  • Handles parallel sessions
  • Optionally group workshops by location within a session
  • Categorize workshops into streams and areas with tags
  • Search and filter workshop listings on the front-end for easy access
  • Pick workshops on the front-end so delegates can build their ideal conference schedule
  • Customize the style of workshops easily using the WordPress customizer
  • Responsive design means your schedule looks and works great on all devices – delegates can quickly pull out their phone at any time to check the schedule or workshop info
  • Upgrade to Conference Scheduler Pro and you also get:
    • Import/Export to/from Excel
    • Complete user registration system with optional waitlists for space limited workshops
    • Multi-lingual support with WPML compatibility
    • Extensible architecture for customization – adding fields, display templates, search customization

Feature Requests

If there is a particular feature that you’d like to see in Conference Scheduler, let me know and I’ll consider adding it.

Screenshots

  • Browse/search workshops and show details.
  • "Pick" workshops to save for later and build your shortlist.
  • Search workshops by title and presenter.
  • Manage all your workshops in the familiar WordPress admin interface.
  • Quickly add or edit workshop details.
  • Add files to workshops to help distribute presentations or reference material before and/or after the workshop.

Installation

  • Install and activate the Conference Scheduler plugin from the WordPress Plugins Directory.
  • Setup Sessions – Conference Scheduler manages workshop timings using Sessions. Enter all possible workshop sessions on the ‘Conference -> Sessions’ screen of the WordPress admin. Name each session and specify start date/time and session length. Sessions can be nested to easily organize complex schedules (eg. a one hour session with two 30min sessions in parallel).
  • Setup Streams and Areas – if your conference has defined streams it’s best to define these tags first so you can apply them to workshops. You can also create new tags when entering workshops if you think of new ones later.
  • Enter Workshop data – Add your workshops
  • Display the schedule on any page of your site with the [conf_scheduler] shortcode.

FAQ

Installation Instructions
  • Install and activate the Conference Scheduler plugin from the WordPress Plugins Directory.
  • Setup Sessions – Conference Scheduler manages workshop timings using Sessions. Enter all possible workshop sessions on the ‘Conference -> Sessions’ screen of the WordPress admin. Name each session and specify start date/time and session length. Sessions can be nested to easily organize complex schedules (eg. a one hour session with two 30min sessions in parallel).
  • Setup Streams and Areas – if your conference has defined streams it’s best to define these tags first so you can apply them to workshops. You can also create new tags when entering workshops if you think of new ones later.
  • Enter Workshop data – Add your workshops
  • Display the schedule on any page of your site with the [conf_scheduler] shortcode.
How do I change the way the workshops look

Use the WordPress Customizer to change basic display settings. For advanced customization, use Custom CSS rules – Conference Scheduler has been designed with a minimal set of CSS rules that are easy to extend. If you need help styling Conference Scheduler to match your theme, get in touch, and I’d be happy to help for a small fee.

How are picks stored

Picked workshops are stored as a cookie on the device and are thus saved between visits. If a user logs in and registers for a workshop, that is saved to their profile and displays on any device they log in with.

What fields does the front-end search box search in

The front-end search box looks for the query text in the workshop title and presenter fields.

Contributors & Developers

“Conference Scheduler” is open source software. The following people have contributed to this plugin.

Contributors

Translate “Conference Scheduler” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

1.2.3

Added: ‘defaultstate’ shortcode option to control initial display of workshops and sessions.

1.2.2 – 2018/05/12

Improvement: Shortcode now displays children of the specified session and not the session itself.

1.2.1 – 2018/05/12

Minor bug fix

1.2 – 2018/05/12

Launched: Conference Scheduler Pro, with full Excel import/export, user registration, WPML multilingual capability and more.
Added: Basic workshop display styles can now be easily set with the WordPress Customizer
Removed: User registration is now a Pro feature.

1.1 – 2018/03/08

Added: Logged in users can now register for workshops by clicking a new register button!
Added: Shortcode can now be customized to display only a requested session (and children)

1.0.1

Fixed: merged sessions that have no children

1.0

Initial release