Description

Power up your editorial workflow

In a content editorial workflow, reviewing and providing feedback should be reasonably easy parts of the process.

While external collaboration tools like Google Docs are an option, online collaboration within the WordPress dashboard isn’t well set up by default.

Copy-pasting between Google Docs and WordPress can get frustrating and time-consuming. Also, being unable to leave direct comments on a post’s draft during the editorial process is a deal-breaker.

So, what should WordPress-focused content teams do to improve their collaborative output?

We bring to you – Multicollab: a WordPress collaboration plugin which lets you Comment, Suggest and Collaborate – in real-time, in WordPress without switching back and forth between WordPress and other Apps. You can easily share editorial feedback directly within WordPress, including commenting, tagging, replying and much more!

The Multicollab WordPress plugin is a versatile WordPress collaboration plugin designed to streamline editorial collaboration and content feedback. It allows WordPress content creators to collaborate on articles, blog posts, and other editorial content directly within WordPress.

Install Multicollab, and you’ll instantly unlock collaboration functionality you’re familiar with from applications such as Google Docs in just a few simple clicks!

Multicollab inserts real-time collaborative tools to transform editorial workflows.

This plugin adds inline commenting functionality to Gutenberg directly, making commenting a single click of a button away. Users can add comments on text as well as Media.

This an easy-to-use plugin—the best one I’m aware of—for those who have an editorial process. My wife is a blogger and I’m her editor. We’ve only begun taking advantage of it but I wanted to offer a positive shout out.
– Mario T. Lanza – Sr. Web Developer

Content collaboration in Gutenberg made simple

Whether your editorial workflow consists of just two people or fifty, gathering feedback and recommending changes to WordPress content has always meant you need to take that content elsewhere, such as Google Docs or any other editing suite.

This complicates your way of work unnecessarily, makes collaboration difficult, and can even lead to severe errors going live because things fall through the cracks between applications.

It’s also inefficient and wastes a lot of your editorial time!

Multicollab solves it once and for all.

Offering a seamless editorial workflow for teams, Multicollab is one of the best editorial collaboration tools in WordPress. With a robust content collaboration feature set, including collaborative editing, approval workflows, and content publishing workflows, the Multicollab plugin ensures a smooth and organized content creation process.

Installing the plugin enables the following key editorial features instantly:

Inline Commenting – Users can add comments on text and Media blocks to mark their feedback.
Team Collaboration – Invite editorial users to collaborate and comment by mentioning them, ensuring quick email notifications and seamless engagement in the conversation.
Reports and Activities – Track progress across all pages and posts with easy filtering to view by user, content categories, and time stamps.
Email Notifications – Instant email notifications make collaborations with your team easier and foster intra-group connectivity.

Multicollab offers a comprehensive editorial content management system, enabling users to oversee content production and ensure high-quality output. Whether you’re seeking a WordPress workflow plugin or a team collaboration plugin in WordPress, Multicollab provides the tools needed to enhance productivity and streamline the content creation process.

Awesome plugin! This is exactly what I was looking for. This plugin works flawlessly. Great job.
– Ivan Ružević – WordPress Team Lead

Built specifically for Gutenberg

Multicollab was designed to work with Gutenberg natively, so there’s no need to change your workflow! Fully compatible with Gutenberg versions 14.2 to 16.7, it works right out of the box!

The Arrival of Gutenberg Phase 3: A Comprehensive Overview

Need support? You’ve got it!

Multicollab is built to work effortlessly the minute you install it, with zero setup time: just add it, and start commenting on your pages or posts within Gutenberg within seconds.

If you do have specific questions about the plugin, our extensive support centre documentation is available here and should help you in most cases.

If you do need more help or have a specific question, we’re always happy to support!

Simply open a ticket directly on the WordPress.org forum here, and we’ll get back to you within as short a time as possible.

The plug-in is awesome! It works fantastically.
– Charudatta Mondale Co-Founder at QuickDraft LLP

📣 Lite Plan for Smaller Teams

We just introduced a brand new Lite Plan! Priced at $199/year, the Lite plan offers the following features:

Inline Commenting
Team Collaboration
Guest Collaboration
Custom Permissions
Attach a document to comment
Multilingual
Reports and Activity
Email Notifications
Email Support

We are excited to see smaller teams reinvent their WordPress editorial collaboration with WordPress.

📣 Collaborate even more effectively with our ‘PRO’ Plan

The free version of Multicollab is easy to use and gives you all the commenting functionality to power up your editorial collaboration.

But if you’re looking to take your team’s collaboration even further, we offer a PRO plan which takes things to the next level.

Here’s what you can unlock by upgrading today:

👉🏻 Real-time Co-Editing

Collaborate with multiple users simultaneously and edit posts together in real-time.

👉🏻 Track changes with Suggestion mode

Sometimes, a comment isn’t quite enough, and it’s best to suggest the rewording of a sentence or phrase directly.

Like Google Docs, the plugin’s Suggestion mode enabled on Multicollab Premium lets you add edits directly as suggestions to the content to enable the author or other user to accept, reject or collaborate in more detail.
Paired with mentions, tagging and notifications, this makes collaborative editing within WordPress a breeze!

( *Suggestion mode works on these blocks.)

👉🏻 Slack Notifications

If you and your team use Slack to communicate internally, you can receive important Multicollab notifications in the Slack channel of your choice. You will get real-time updates for mentions, replies, and other comment activities in your Slack channel.
This allows you to fit Multicollab in a place you know your team will check all day.

👉🏻 Custom Permissions

You can decide which team members should have permission to manage comments and suggestions in Multicollab.

Settings can be configured to decide who should have access to add a comment, resolve comments, and disable comments. You can configure who should have access to accept or reject suggestions.

👉🏻 Add Attachments to Comments

If a picture is worth a thousand words, isn’t a video worth a thousand pictures?

The Attach Document feature allows you to share additional references and context to your comment. Collaborators can attach images or documents to their comments and replies. It opens up the possibility for you to express your thoughts with screenshots, screencasts, audio messages, etc.

👉🏻 Multilingual

With this feature, you can use the Multicollab plugin in 6 distinct languages – German, Chinese, Hindi, Spanish, French, and Bengali.

Everything from comment boards to settings will automatically sync with your selected language so that you can enjoy streamlined collaboration no matter what language is native to you.

👉🏻 Support & Licensing

The Multicollab support team is driven by a desire to provide an excellent experience for all your editorial workflow needs. With the premium plan, you’ll get assistance within 24 hours to stay on track with your content.

👉🏻 Email Support

Your team’s setup may have specific requirements and need attention to solve a workflow problem fast.

Email support is available anytime, and all feedback is encouraged to ensure we can give you the best experience possible. This ensures everything keeps moving smoothly and that nothing delays your team collaboration.

The team behind Multicollab is Multidots – a full-service WordPress development agency and WordPress VIP Gold Agency Partner, so you can rest assured that our support is truly second to none!

Great Solution. Fantastic Support! We were using the free version and it was already very helpful. We were very interested in the new features but concerned about price and the complexity of our specific needs. After upgrading we worked with support to customize the plugin so we can successfully support 50 contributors that use WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the product and the company’s support.
– Charles Araujo – Co-Founder – The MAPS Institute

🔥 Try out the full features of Multicollab Premium in our demo here! 🔥

Screenshots

FAQ

Who is Multicollab for?

Multicollab is an excellent team collaboration plugin in WordPress for content teams of all sizes: Whether it’s just two people or a team of hundreds, Multicollab ensures editorial workflows are made easier by enabling real-time, collaborative editing directly on the WordPress-Gutenberg interface. Here is a resource kit for you.

What are the potential benefits of using Multicollab instead of Google Docs for improving my publishing speed?

Our publisher clients who’ve made the switch to Multicollab from Google Docs have witnessed remarkable enhancements in their content creation and publishing efficiency. Multicollab eliminates the need for tedious tasks such as copying and pasting content between Google Docs and WordPress and capitalizes on features like reusable content blocks, rich content formatting, and other advantages offered by WordPress’s native content editor. Here’s a video showcasing how Multicollab can potentially 2x your publishing speed.

What are the benefits of using Multicollab for Publishers?

If you are creating and publishing content with WordPress, you will love all these benefits of using Multicollab. It is a great Plugin for editorial collaboration and enabling collaborative editing in WordPress.

What are the reasons for considering a switch from Google Docs if it’s working fine for me?

Multicollab offers all the benefits of Google Docs, without the downside.

Does this work with Gutenberg?

Yes! Multicollab is a wordpress approval workflow plugin built to work perfectly with Gutenberg versions 14.2 to 16.7 and is consistently being updated to work with the latest versions of Gutenberg as they roll out.

Building Blocks of Collaboration in Gutenberg Phase 3 (Roadmap Extended)

Does this work with the Classic Editor?

Unfortunately, the WordPress Classic Editor isn’t as versatile as Gutenberg and isn’t as good at handling collaboration and editing. That means that Multicollab doesn’t work on the classic editor – we recommend switching to Gutenberg instead and experiencing Multicollab’s collaboration mode in WordPress.

What is Multicollab compatible with?

We’re constantly working to improve Multicollab and make it more widely available. The plugin is fully compatible with Gutenberg versions 14.2 to 16.7, WordPress versions 6.2 and above, and PHP versions 7.0 or 8.3.

Which browsers does Multicollab work with?

Multicollab works seamlessly with Google Chrome, Firefox, Edge, and Safari. We’re constantly working to add more features, so if your browser isn’t compatible, let us know!

Can I add comments in custom post types?

Yes, you can! Multicollab works perfectly in posts and pages of all types, enabling you to implement an editorial workflow and collaborative editing.

How about user roles and permissions? How do they work?

By default, all Super Admin, Administrator, and Editor roles can view, edit, delete, reply, and resolve comments on any posts and page.

Authors and Contributors can only add, edit, delete, reply, and resolve their posts’ comments. For complete control over users’ permissions, consider upgrading to Multicollab Premium.

What types of content blocks are compatible with comments and suggestions?

Commenting: You can comment on any text or media content, the entire block, or even the content (text and media) of reusable and custom blocks. You can comment on types of native Gutenberg blocks. To view the accepted blocks for comments, please review the below link: Commenting Feature: Compatibility & Limitation.

Suggestions: You can use the suggestion feature only on specific blocks at this moment. Check this for compatibility and limitation of the suggestion feature.

Can I remove all comments across all articles in one go?

Available with our premium plan, users can either accept or reject all suggestions in a go.

I have another question. How can I get support?

Have you had a look at our documentation?

We’ve covered a lot of common questions in our repository available freely here.

If you’d still like help, simply open up a ticket on WordPress.org directly here and we’ll get back to you as quickly as possible!

Reviews

phalancs September 26, 2024

This is a one of a kind plugin and it works well, I like it. Well and sorry, but I need to mention this and give a huge criticism back to the authors: Placing strangely broken ads in the backend is not good practice. Keep the ads in the plugin areas and everyone is fine but don’t misuse other admin sections. Also, deactivation is made impossible unless you give a rating which is an absolute no-go and should further be checked.

sinanisler December 13, 2023

great plugin blocks are perfect for collaborating with others imagine working in block editor like working in figma 😁 nice nice

Mayank Jain May 31, 2023

Awesome plugin for collaboration

gezinen October 4, 2022

It’s hard to identify what the precise problems are when virtually everything seems not to work correctly. This program is buggier than a cheap motel, so that it’s borderline unusable. Almost everything I try to do prompts multiple error messages or produces some strange effect in the text. For instance: – Multicollab prominently interferes with saving your work, so if you just love redoing work that didn’t save correctly, this is the tool for you! – All the buttons are broken and will simply stop working until you refresh the page. Better hope it actually managed to save before you hit that refresh button. – There’s other weird design oversights, like how it’s impossible to suggest edits on lists or captions. Who doesn’t love a tool that won’t work on large categories of content? Believe me, I could go on. All in all, the experience is intensely frustrating, and I know it’s not just me. After just a couple days of using this product in my work (at a tech company, so yeah, we understand computer programs), my whole team unanimously agreed that continuing to use Multicollab is out of the question. We’re going back to Google Docs with a great sense of relief. Even if it is extra steps, at least the steps work. This is far from a market-ready product. Judging from my experience, I’d say it’s barely in the user testing phase. If it were me, I’d be embarrassed to ask people to pay for such utter junk.

pk1777 September 14, 2021

Simple and very useful plugin

mcharudatta August 9, 2021

The plug-in an awesome. It works fantastic. It is one of the great features of our platform.

Read all 10 reviews

Contributors & Developers

“Team Collaboration Plugin for WordPress Editorial teams- Multicollab” is open source software. The following people have contributed to this plugin.

“Team Collaboration Plugin for WordPress Editorial teams- Multicollab” has been translated into 2 locales. Thank you to the translators for their contributions.

Translate “Team Collaboration Plugin for WordPress Editorial teams- Multicollab” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

4.10 – 19.05.2025

[Enhancement] Enhanced compatibility with popular Learning Management Systems (LMS)
[Enhancement] Fully tested and verified with WordPress 6.8.
[Enhancement] Now fully compatible with PHP 8.3.
[Enhancement] Significant improvements in loading and editing large posts, especially with inline comments.

4.9 – 24.03.2025

[New] Multicollab is now fully compatible with Gutenberg API 3.
[Enhancement] Optimized performance for faster and smoother collaboration.
[Bug Fixes] Fixed minor bugs related to the plugin’s interactions with Gutenberg blocks, providing a smoother editing experience.

4.8.1 – 07.01.2025

[Bug Fixes] – Addressed minor issues to enhance overall stability and user experience.
[Enhancements] – Improved the deactivation popup code for better usability and performance.
[New] – Added compatibility with Oxygen Builder for seamless integration.

4.8 – 04.12.2024

[Enhancements] Significantly improved the performance for faster loading and smoother interaction.
[Enhancements] Streamlined script and style loading for better performance.
[Enhancements] Enhanced compatibility with the latest WordPress.

4.7 – 23.08.2024

[Enhancements] Fully compatible with PHP 8.2, ensuring smooth operation with the latest PHP version.
[Bug Fix] Improved UI design and resolved layout issues for a more streamlined user experience.

4.6 – 23.07.2024

[Enhancements] Compatibility with WordPress 6.6.
[Enhancements] Upgraded React packages.
[Bug Fix] Minor fixes for @mention copy/paste features.

4.5 – 21.05.2024

[Bug Fix] Fixed design issue: Background color of the activity center box is removed when the board is not in focus.
[Enhancement] Improved compatibility: Comment shortcode now works seamlessly with the insert-special-character plugin.

4.4.1 – 25.04.2024

[Enhancement] Compatible with WordPress 6.5.

4.4 – 04.04.2024

[Enhancement] Comments are automatically saved upon addition for a seamless workflow.
[Enhancement] Users can now hide comments using keyboard shortcuts — For Windows alt + Shift + J && For Mac ⌥ Option + Shift + J.
[Enhancement] Multicollab now seamlessly integrates with WP Forms and the MemberPress plugin.
[Enhancement] Eliminated the functionality of real-time co-editing and guest collaboration.

4.3 – 14.02.2024

[Enhancement] Users can now add comments on ACF blocks and the block’s text.
[Enhancement] Whole block comments now work seamlessly with reusable blocks.
[Enhancement] Ensure compatibility with the Multicollab plugin and Gutenberg-built WooCommerce Product Pages.
[Enhancement] Redesigned onboarding workflow.
[Enhancement] Multiple users can simultaneously work on the same block.

4.2 – 02.01.2024

[New] Users can comment on entire gallery blocks.
[New] Users can add comments to Gutenberg widget category blocks (Latest Comment, RSS, Archives, Calendar).
[Enhancement] Collaborator details are now displayed on the dashboard activity.
[Enhancement] Users can set their default tab when opening a WordPress page.
[Enhancement] Admins can view real-time collaboration permissions in the permission settings tab.
[Enhancement] Multicollab now supports the Publish Press block.
[Enhancement] Multicollab is compatible with Getwid blocks.
[Enhancement] Fixed ACF block issues with Multicollab.

4.1 – 30.11.2023

[New] — Undo & Redo compatible with all default Gutenberg blocks.
[Enhancement] — Improvement in Real-time editing of content requests.
[Enhancement] — Multicollab is now compatible with php8.1
[New] — Users can copy the link of the post and page and share it with Guest users.
[Enhancement] — Improvement in Email notification
[Enhancement] — The user can show collaborator details from the activity panel
[Enhancement] — @mention will work with copy and past comments.

4.0 – 18.10.2023

[New] Real-time co-editing allows multiple users to collaborate simultaneously.
[Enhancement] Improvement in API requests
[Bug Fix] Full Block comment UI

3.7 – 04.09.2023

[Enhancement] Improvement in Guest collaboration user experience.
[Enhancement] Compatible with WordPress 6.3.

3.6 – 20.07.2023

[New] Email Notifications — Get an email notification for mentions, replies, and other activities.
[New] Advanced Dashboard — More reports on sitewide commenting features.
[New] Comments on text and media — Ability to comment on any media while editing new posts or pages.
[New] You can invite anyone as a Guest to collaborate on the page or post content.

3.5 – 12.06.2023

[Enhancement] Maintenance Release.

3.4 – 16.05.2023

[Enhancement] Maintenance Release.

3.3 – 16.02.2023

[Enhancement] Maintenance Release.

3.2 – 03.01.2023

[New] Onboarding Tour when activating the plugin.
[Bug Fix] Activity panel and board position issue fixed.
[Bug Fix] Minor Fixes for notification.

3.1 – 16.11.2022

[Enhancement] Maintenance Release.

3.0 – 17.10.2022

[Enhancement] Improved @mention user experience and performance.
[Enhancement] Improved performance and design enhancement for floating add comment and suggestion buttons.
[Enhancement] Updated add comment button design.
[Bug Fix] Compatible with PHPCS and PHP8.

2.0.4.5 – 26.08.2022

[Enhancement] User can add comments using a keyboard shortcut — For Windows ctrl + alt + m && For Mac ⌘ Cmd + ⌥ Option + m
[Enhancement] Optimize code for @mention Feature.
[Bug Fix] PHP8 compatibilities warnings

2.0.4.4 – 29.07.2022

[Enhancement] Improvement on General Settings – User can enable/disable editorial comment column on post/page list.
[Enhancement] Maintenance Release.

2.0.4.3 – 27.05.2022

[Bug Fix] Compatible with WordPress 6.0.
[Enhancement] Fixed minor issues related to @mention.

2.0.4.2 – 13.05.2022

[Enhancement] Maintenance Release.

2.0.4.1 – 04.04.2022

[Enhancement] Admin can set permission for info board from the settings panel.
[Enhancement] Optimize AJAX request.
[Bug Fix] Minor fixes related to the comment board and formatting.

2.0.4 – 07.03.2022

[Enhancement] Security Release.

2.0.3 – 07.02.2022

[Enhancement] Performances improvements.
[Enhancement] Compatible with Table Block.
[Enhancement] UI improvement on comment board.
[Bug Fix] Github issue #45 Multicolab breaks when used with plugin HTML Editor Syntax Highlighter is fixed.
[Bug Fix] Github issue #40 WP-CLI plugin activation breaks due to redirect are fixed.
[Bug Fix] Compatible with WordPress 5.9.x.
[Bug Fix] Compatible with PHP 8.0

2.0.2 – 10.12.2021

[Enhancement] Maintenance Release.

2.0 – 26.10.2021

[Enhancement] Show comment icon in the main toolbar.
[Enhancement] User-friendly Board design.
[New Feature] View Summary of comments in Activity Centre.
[New Feature] Mention and Assign self in Comment.

1.3.8 – 12.08.2021

[Enhancement] Maintenance Release.
[Enhancement] Fixed minor issues related to email notification.

1.3.7 – 2.08.2021

[Enhancement] Maintenance Release.
[Enhancement] Fixed minor issues related to activity and settings panel.
[Enhancement] Made few enhancements for compatibility with Safari and Firefox browsers.
[Bug Fix] Compatible with WordPress 5.8.x.

1.3.6 – 24.06.2021

[Bug Fix] Maintenance Release and Made few enhancements.

1.3.5 – 08.06.2021

[Bug Fix] This Github issue #24 Block editor has encountered an unexpected error is fixed.
[Bug Fix] This Github issue #23 Can’t use the Enter Key to add a new paragraph is fixed.
[Enhancement] Maintaince Release.

1.3.4 – 03.06.2021

[Enhancement] Made few enhancements for compatibility with Safari Browser.

1.3.3 – 02.06.2021

[New Feature] Generate a link to a particular comment and share it with other team members.
[New Feature] Team members can see recently edited time on the comments and activity center.
[New Feature] Restricted multiple comments on the same word.
[Enhancement] If there is no comment on Page/Post, then Gutenberg editor will be center aligned.
[Bug Fix] This Github issue #6 related to Gutenberg Comments Panel always visible is fixed.
[Bug Fix] Copy & Paste issue with @mention in a comment is fixed.
[Bug Fix] Issue related to “Link to a comment box from activity center” on a tablet device is fixed.
[Bug Fix] Fixed issues related to comment formatting.
[Bug Fix] Old Comments not showing up on some Pages issue fixed.
[Bug Fix] Issue related to Deleted comments visibility in the activity center is fixed.
[Bug Fix] Compatible with WordPress 5.7.x.
[Bug Fix] Other minor fixes.

1.3.2 – 23.04.2021

[Bug Fix] Compatible with WordPress 5.7.1
[Bug Fix] Resolved jQuery issue and normal bugs

1.3.1 – 22.04.2021

[Bug Fix] SEO Plugins and excerpts section, content copy and paste issue are resolved

1.3.0 – 19.04.2021

[Enhancement] New Design and Placement of Activity Center.
[New Feature] Threaded comments in the activity center.
[New Feature] Ability to Reply, Resolve, Edit, and Delete comment or thread from the activity center.
[Enhancement] New Settings tab in the sidebar for post-specific comment settings.
[Bug Fix] Copy/paste content in the comment box is fixed.
[Bug Fix] Firefox @mention multiple user issues are resolved.
[Bug Fix] Responsive device usability updated.
[Enhancement] Several performances, stability, and design improvements.

1.2.0 – 19.03.2021

[New Feature] When you delete a WordPress user, you can assign the deleted user’s comments to other WordPress users.
[Bug Fix] Edit and Delete operation from the activity center were not working for a few users.
[Bug Fix] Do not allow whitespace on edit reply.
[Bug Fix] Few issues related to @mention Editor in the comment.
[Bug Fix] When you copy and paste a web page URL in reply, the comment was not working as expected.
[Bug Fix] This Github issue related to the “register_rest_route” warning error on the WordPress dashboard fixed.
[Bug Fix] When the “Hide All Comments” option is selected, and you click on any comment from the activity center, it didn’t bring the related comment.
[Bug Fix] Fixed compatibility issues related to small screen resolution like 1024×768.
[Bug Fix] This Github issue related to ‘custom meta fields’ is fixed.
[Enhancement] Made few enhancements for compatibility with Safari Browser.
[Bug Fix] Compatible with WordPress 5.7.x

1.1.0 – 24.02.2021

[New Feature] Mention Team Members in Comment and invite them to collaborate by @mentioned user name
[New Feature] Assign comments thread to team members
[New Feature] See all Page & Post comments activities in the activity center
[New Feature] Send email to @mentioned users in the comment.New – Send email to all users involved in the current thread.
[New Feature] Send an email to the assigned user.
[New Feature] Check open comments on each page and posts in your posts list.
[New Feature] Admin settings panel.
[New Feature] Send email notification to admin if notification enabled.
[New Feature] All major browser supports (Chrome, EDGE, Firefox) Note: Safari browser is not compatible with this plugin)
[Bug Fix] Compatible with WordPress version 5.3.6 to 5.6.2
[Bug Fix] Few other fixes and improvements.
[Bug Fix] Improve performance of the plugin
[Bug Fix] Checked WordPress Accessibility
[Bug Fix] Checked Standard WordPress security

1.0.4 – 18.12.2020

[Bug Fix] Compatible with WordPress 5.6.
[Enhancement] Characters limited for the “Comment Resolved Email” Subject.
[Bug Fix] HTML tags filter issue for Authors and Contributors in Multisite.
[Bug Fix] Few other fixes and improvements.

1.0.3 – 14.12.2020

[Enhancement] New Activity centre icon
[Enhancement] Removed Hide icon from the top bar and put it inside the Activity centre with ” Show Comment / Hide Comment”
[Bug Fix] Compatible with WordPress 5.6.x

1.0.2 – 09.12.2020

[Bug Fix] Avatars are removed from comments if disabled from WordPress settings.
[Bug Fix] Removed link from Comment Activity area.

1.0.1 – 05.11.2020

No comments popup removed

1.0.0

Initial Release