WP Mailster


WP Mailster allows your users to be part of a group and communicate by email without having to log into a website.
Similar to programs like Mailman or Listserv this plugin allows you to run a discussion mailing list.

That means that every email sent to a central email address is forwarded to the rest of the members of the list.
When members reply to such emails WP Mailster again forwards them to the other list recipients.
Unlike newsletter plugins this allows true two-way communication via email.

Features include:

  • group communication through email
  • usable with any POP3/IMAP email account
  • recipients can be managed in the WordPress admin area
  • users can subscribe/unsubscribe through widgets on the website
  • all WP users can be chosen as recipients, additional recipients can be stored (without having to create them as WP users)
  • users can be organized in groups
  • single users or whole groups can be added as recipients of a mailing list
  • replies to mailing list messages can be forwarded to all recipients (or only the sender)
  • email archive for browsing the mails
  • full support of HTML emails and attachments
  • custom headers and footers
  • subject prefixes
  • many more features


  1. Upload the plugin files to the /wp-content/plugins/wp-mailster directory, or install the plugin through the WordPress plugins screen directly.
  2. Activate the plugin through the ‘Plugins’ screen in WordPress
  3. Use the WP Mailster screen to configure the plugin


How do I send an email?

When you want to use WP Mailster you don’t need to browse to a website, login and do something to send the message there – you just use your favorite mail client.
Simply write an email to the mailing list’s address – and nothing else. So use Gmail, Outlook, Thunderbird, a Webmailer, any way you like – just send it to the mailing list address you have setup in WP Mailster.

Why take the emails so long to be delivered? How can I speed up sending?

WP Mailster is a part of WordPress which is a PHP based web application. That means: it can not act/run without being triggered and it can not run forever when triggered. This is a technical limitation coming from PHP, not from WP Mailster or WordPress.
Triggering means that somebody accesses the site. During the page load WP Mailster is handling the jobs to do (mail retrieving/sending). Thus mails can only be send/retrieved when somebody is browsing your site, otherwise the delivery is delayed or never done. As your site might not be browsed every few minutes 24×7 we recommend you to use a cronjob that opens the site periodically. We have a guide on our website on how to set that up.

What are send errors?

The send errors are messages your email server is giving back to WP Mailster basically saying “I will not forward this message”. Then WP Mailster sending for some time but eventually stops which is what you see happening.
The cause can be a lot of things, e.g. hitting send limits (per hour/day) or sending email with content that the server does not like.
You need to find out what your email servers are telling WP Mailster. Please follow our troubleshooting guide on our site.


August 4, 2020
WP Mailster supports the many features listed (forming groups of users, multiple mailing lists, etc.), nice documentation for setting up a cronjob to trigger sending and receiving, and has a simple sign-up shortcode for your members. I had some trouble at my site and received great support, which I appreciate. I'm hoping to get enough members signing up to justify the premium version.
May 16, 2019
Really great plugin that solved an issue for a few of my clients who needed listserv functionality. Was able to write a complementary plugin to sync WP Mailster with another CRM. They provided excellent, timely support when we ran into configuration issues. Highly recommended for anyone who needs a mailing list/listserv feature.
May 14, 2019
Robust listserv plugin with many valuable features. Documentation is thorough and better written than many plugins. You must follow the documentation steps carefully as it is easy to overlook a critical instruction. However, the product works really well when properly installed. Reliability is great. Response to support requests is uneven – sometime fast, sometimes slow. Even with the paid version (Society), it can take up to two weeks for an acknowledgement of a request for technical assistance. Support itself is excellent once it responds. Holger is very knowledgeable and thorough. All issues submitted do get resolved. I particularly like the way he explains what the issue was and what he did to resolve it. This teaches me and I feel better prepared to do my own troubleshooting in the future. I really like the product and the way it performs.
May 12, 2019
I tried the free version of this plugin and after a bit of trial and error, I was able to get a mailing list to work (IMAP/SMTP settings can be tricky). I contacted support when I had the free version and didn’t hear back from support (for about a week) until I purchased the paid plugin. In all fairness they do say that support for free plugin is slower. However, after I was able to get free plugin to work I decided to purchase paid version and contacted support again and they responded in a couple of days. This plugin does exactly what the description says... it creases a listserv (email mailing list) that is for two way communication so members can also send out emails to the entire list of members. The plugin has digest features which are a great bonus. The plugin integrates well with WP site and WP users are able to manage their own subscriptions to the listserv saving countless hours of manually managing subscriptions. Best of all, The plugin allows for creation of as many mailing lists as one needs with no limit. This is a must have plugin if you are wanting a mailing list that your members can use too to communicate with each other.
January 21, 2019
I have been using this plugin for almost two years for a education association that has just short of 500 subscribers now. I have had very few issues, and any that I have had the developer has fixed/addressed. I must say I have only ever fond a WP plugin developer once with the quality and speed of support that Brand has provided in over 8+ years of working with WP.
January 5, 2019
I have for many years used this plugin for Joomla with great succes. Now I use it on WordPress for my choir with 50 persons. I have mail lists for each voicegroup and the board. It all works great. best Thomas
Read all 14 reviews

Contributors & Developers

“WP Mailster” is open source software. The following people have contributed to this plugin.


Translate “WP Mailster” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.



Release Date – September 7th, 2020

  • [Bug Fix] Adding mailing lists works again in the correct tabbed layout
  • [Bug Fix] Adding users/groups from/to mailing lists works again
  • [Bug Fix] Fix WordPress 5.5 incompatibilities (more specific problems with jQuery 1.9 version)
  • [Bug Fix] Add missing UI icons
  • [Bug Fix] Fix PHP warnings


Release Date – August 27th, 2020

  • [Improvement] For sender control checking consider @GMAIL.COM and @GOOGLEMAIL.COM the same
  • [Bug Fix] Fix WordPress 5.5. incompatibilities (adding/removing recipients possible, dropdown filter in archive working)


Release Date – August 12th, 2020

  • [Bug Fix] Make plugin compatible with WordPress 5.5


Release Date – August 3rd, 2020

  • [Improvement] Support long passwords (limit is now 255 characters, and not 45 as it was)
  • [Bug Fix] No shortcode execution in admin area (broke editing experience with Gutenberg editor)


Release Date – July 9th, 2020

  • [Bug Fix] Avoid PHP warnings


Release Date – July 8th, 2020

  • [Feature] Filters for modifying the welcome and goodbye email subject and contents (wpmailster_subsr_welcome_email_subject, wpmailster_subsr_welcome_email_body_html, wpmailster_subsr_welcome_email_body_alt, wpmailster_subsr_goodbye_email_subject, wpmailster_subsr_goodbye_email_body_html, wpmailster_subsr_goodbye_email_body_alt)
  • [Feature] Introduce new text variables {orig_to} and {orig_cc} to include original TO and CC addressees in the email content (header or footer text)
  • [Improvement] Do not execute plugin background actions during REST API requests (wp-json/wp/v2 endpoint)
  • [Bug Fix] Send welcome message (when enabled) to all new users added through admin
  • [Bug Fix] Display host name (and port) for server names in lists and dropdowns
  • [Bug Fix] User name and description is pulled reliable for WP users
  • [Bug Fix] Use display name instead of nice name


Release Date – April 17th, 2020

  • [Improvement] For WP users, use user’s “nice name” if available
  • [Bug Fix] Digest queue is emptied after successful digest sending


Release Date – March 24th, 2020

  • [Improvement] Compatibility with WordPress 5.4
  • [Bug Fix] Remove unneeded PHP warnings


Release Date – February 17th, 2020

  • [Improvement] Warn user if unsupported special character is used for the email password
  • [Improvement] CSS classes for unsubscribe button added
  • [Bug Fix] Fix incompatibilities in admin area (styles and scripts are not loaded on other screens), e.g. other plugins’ tabs user interfaces looked funny or stopped working
  • [Bug Fix] In frontend mailing list view: show list email instead of admin email
  • [Bug Fix] Hide emails in moderation from list of shortcode [mst_emails]
  • [Bug Fix] Performance optimizations by avoiding unnecessary DB update checks
  • [Bug Fix] Remove unneeded PHP notices


Release Date – November 14th, 2019

  • [Feature] Pro editions: define email retention period for archive or disable email archiving


Release Date – October 5th, 2019

  • [Improvement] Better logging for hard to analyze DB query issues


Release Date – October 4th, 2019

  • [Bug Fix] Compatibility with MySQL running with NO_ZERO_DATE setting


Release Date – October 4th, 2019

  • [Bug Fix] User edit screen (to change a user’s group and list membership) works for WP users
  • [Bug Fix] Avoid queue from filling up with garbage (shorten too long mail references)


Release Date – September 4th, 2019

  • [Bug Fix] Fix stored cross-site scripting vulnerabilities
  • [Bug Fix] Bulk resending of messages from the email archive works
  • [Bug Fix] Remove unnecessary PHP warnings


Release Date – August 12th, 2019

  • [Bug Fix] Avoid “Specified key was too long” database error message


Release Date – August 4th, 2019

  • [Feature] Society & Enterprise edition: Moderation Mode
  • [Bug Fix] Attachment download in frontend works
  • [Bug Fix] Do not display title twice in subscribe widgets
  • [Bug Fix] Allow customization of the list label in subscribe widgets
  • [Bug Fix] Allow special characters in mailbox password fields
  • [Bug Fix] Avoid PHP warnings
  • [Bug Fix] Do not display upgrade link in Enterprise edition


Release Date – June 18th, 2019

  • [Bug Fix] Lists created as duplicates where never checked for new emails
  • [Bug Fix] Subscribe widget’s “add to group” functionality
  • [Bug Fix] Design choice in subscribe widget are saved correctly
  • [Bug Fix] Do not send <> as the sender of notification emails


Release Date – May 17th, 2019

  • [Improvement] Pro versions’ throttle setting: enable to only sleep 0.1 or 0.5 seconds between the sending of each email
  • [Improvement] Workaround for missing PHP charset conversion functions (iconv, mb_convert_encoding). If no workaround can be applied, warnings are displayed that the functionality is limited.
  • [Improvement] Updated German translation
  • [Bug Fix] Notifications are stored correctly (are not assigned to a different mailing list)


Release Date – April 18th, 2019

  • [Bug Fix] When an email gets deleted from the archive, also remove related queue entries, attachments, etc


Release Date – February 20th, 2019

  • [Bug Fix] Correctly record the original send timestamp (no timezone difference issue)


Release Date – February 2nd, 2019

  • [Improvement] Cronjob optimization for the “all” execution mode to avoid sending delays for installations with many lists
  • [Bug Fix] Do not send out “your email is no forwarded” notifications when the sender does have an empty email address
  • [Bug Fix] Fix for “keep original header” setting for multiple CC addresses – put all of them in one header, not multiple CC headers


Release Date – December 29th, 2018

  • [Improvement] Pull user name from database to fill for user name placeholder variable in case original header was empty
  • [Improvement] Pro versions license information is showing within settings and system diagnosis
  • [Bug Fix] Attachment with UTF-8 filenames are handled correctly (e.g. ä,ö,ü characters)
  • [Bug Fix] No plugin email retrieval/sending activtiy during plugin installs/updates/activations/deactivations/hearbeat requests
  • [Bug Fix] Fix for raw cases where email headers cannot be retrieved in first try


Release Date – May 12th, 2018

  • [Improvement] Auto-detect CSV file format on import
  • [Improvement] Language settings fixed to make translation possible
  • [Improvement] Added German translation, thanks Jörg Knörchen
  • [Improvement] Digests can be managed by the admin (Society and Enterprise only)
  • [Bug Fix] Fix counter display for adding/removing list members


Release Date – March 22nd, 2018

  • [Improvement] User interface improvements with more in-app help texts + quick links
  • [Improvement] Remove CC addressing mode because of known negative implications
  • [Bug Fix] Club/Society/Enterprise: Valid licenses are recognized more reliable


Release Date – February 26th, 2018

  • [Bug Fix] Society/Enterprise: Digest frequency can be changed in Profile shortcode
  • [Bug Fix] Fixed typos


Release Date – February 10th, 2018

  • [Improvement] Improve [mst_mailing_lists] and [mst_emails] shortcodes content
  • [Bug Fix] Double Opt-In Subscription through Profile shortcode works
  • [Bug Fix] Fix and remove “log to database” feature


Release Date – December 5th, 2017

  • [Bug Fix] Security Fix XSS (Cross Site Scripting) issue in unsubscribe handler (thank you for your help, Ricardo Sanchez)

1.5.3 / 1.5.4

Release Date – November 19th, 2017

  • [Improvement] Make plugin work in Multiuser / Network site context
  • [Improvement] Recipients names from WP users are coming from first name / last name instead of login names
  • [Improvement] Queue entries can be deleted
  • [Improvement] The shortcode [mst_emails] has new parameter to control the order the messages are dispalyed, e.g. [mst_emails lid=1 order=oldfirst] or [mst_emails lid=1 order=newfirst]
  • [Improvement] Various interface improvements to show #users per list/group and for better navigation
  • [Bug Fix] All list members (recipients) can be removed
  • [Bug Fix] Make unsubscribe (with and without double-opt-out) work
  • [Bug Fix] Subject prefixes can have a blank character at the end
  • [Bug Fix] Unsubscribe URL placeholder (for custom header/footer) works in typcial situations where a text editor adds unneeded http/https before the {unsubscribe} placeholder
  • [Bug Fix] Catch runtime exception in case log file cannot be generated
  • [Bug Fix] Improved logo naming so that browser caching will not prevent correct logo to be displayed after upgrade


Release Date – September 26th, 2017

  • [Feature] Shortcode mst_emails allows to only select a specific mailing list by it’s ID, e.g. [mst_emails lid=2]
  • [Feature] Mailing lists can be duplicated
  • [Improvement] Subscribe / unsubscribe forms work without page reload
  • [Improvement] Introduce reCAPTCHA v2, remove v1
  • [Improvement] PHP 5.3 and PHP 5.4 are supported
  • [Bug Fix] Resolve PHP 7.0 compatibility issue
  • [Bug Fix] Pagination fix for admin lists
  • [Bug Fix] Log file of installation is not written to the root directory
  • [Bug Fix] Fixed typos


Release Date – June 13th, 2017

  • [Improvement] Speed optimization (remove unneeded DB schema checks)
  • [Improvement] Plugin Update Checker updated to latest version
  • [Bug Fix] Pagination fix for threads shortcode
  • [Bug Fix] Added default page size for mails in mails shortcode
  • [Bug Fix] CSV Import: check on PHP’s max_input_vars setting to detect when too much entries would be present to inform the user (and skip the ones too much)


Release Date – May 4th, 2017

  • [Bug Fix] Fix error when mailing lists are saved
  • [Bug Fix] Remove unnecessary “Show User description” setting
  • [Bug Fix] No whitespace in front of text-area settings


Release Date – April 20th, 2017

  • [Improvement] Set date/time format displayed in email header/footer according to the WordPress installation’s settings
  • [Bug Fix] Only show mailing list settings available in the respective product edition
  • [Bug Fix] Trigger Source setting can be saved
  • [Bug Fix] Language fixes

1.4.13 – 1.4.16 (April 9th, 2017)

  • [Bug Fix] Fixed Profile shortcode


Release Date – April 8th, 2017

  • [Improvement] Email archive in admin has now buttons to removing remaining queue entries and resetting send error count
  • [Bug Fix] Captcha and “add to group” selections can be made in the subscribe widget
  • [Bug Fix] Fixed Profile shortcode in Free edition (Users can subscribe and unsubscribe from lists)


Release Date – March 7th, 2017

  • [Feature] CSV import and export of users/email addresses
  • [Bug Fix] Fix some warning messages


Release Date – February 19th, 2017

  • [Feature] Introduce shortcodes to display email archives, mailing list and subscription profile
  • [Feature] Add duplicate bulk action to mailing list screen for copying lists
  • [Improvement] Show available shortcodes in dashboard
  • [Bug Fix] Don’t remove white spaces in subject prefix, and plain header/footer
  • [Bug Fix] Remove CSS styling from site area and unneeded styling


Release Date – February 2nd, 2017

  • [Bug Fix] Make inline images show up in the email archive message view
  • [Bug Fix] Attachment download in the backend email archive works again


Release Date – January 31th, 2017

  • [Bug Fix] Automatically fix remaining DB collation differences


Release Date – January 31th, 2017

  • [Bug Fix] Make some important options (e.g. max run time, minimum time between retrieving/sending, …) available in the admin settings GUI


Release Date – January 30th, 2017

  • [Improvement] Add search functionality to all admin area lists/tables
  • [Improvement] Improve some GUI elements on the edit mailing list screen
  • [Bug Fix] Existing log file is not overwritten during plugin updates


Release Date – January 25th, 2017

  • [Improvement] Show recipient count used in mailing list VS max recipients
  • [Improvement] Better show active GUI elements in edit mailing list screen
  • [Bug Fix] Various small fixes


Release Date – January 24th, 2017

  • [Bug Fix] Saving of multiple mailing list settings fixed
  • [Bug Fix] Emails can be deleted in the email archive


Release Date – January 23rd, 2017

  • [Improvement] GUI improvements in the mailing list management
  • [Bug Fix] Automatically fixes DB collation differences
  • [Bug Fix] Log file works when WP is installed in subdirectory
  • [Bug Fix] Fixed wrong textual file size representations (KB VS MB)


Release Date – January 3rd, 2017

  • Initial release