Description
From registration to “see you there.”
Help attendees save your next webinar, workshop, class, or meetup to the calendar they already use.
SaveTheDate for Gravity Forms adds calendar buttons to Text confirmations, links to notification emails, and a shortcode for public event pages. Set up one fixed event per form and let visitors choose Google Calendar, Outlook.com, Microsoft 365, Yahoo Calendar, or an .ics download for Apple Calendar and Outlook desktop.
Attendees review and save the event themselves. No calendar account connection is required.
By Kelex Labs · Visit kelex-labs.com
Free: a simple next step for shared events
- One fixed event per form — title, dates, timezone, location, description, and event URL.
- Timed or all-day events — timed output follows the selected timezone and daylight saving rules.
- Confirmation buttons — automatic output in Text confirmations, with regular and AJAX submissions.
- Email links — insert
{save_the_date}in notification messages; HTML and plain-text emails are supported. - Public event pages — use
[savethedate form="12"]with your form ID, including on redirect-confirmation pages. - Your look — Solid or Outline buttons, an accent color, a wrapping layout, and theme template overrides.
- Accessible presentation — keyboard focus styles, translation support, and RTL layout.
SaveTheDate Premium — Coming soon
More flexibility for registrations with individual dates and richer calendar delivery. SaveTheDate Pro, our upcoming premium edition, is being built for workflows that go beyond a shared event.
Planned premium features include:
- Events from submitted form fields — map Date and Time fields for entry-specific events, with optional event-detail fields.
- Protected entry .ics downloads — expiring, revocable links for entry-specific calendars. Anyone with a forwarded link can access it until it expires or is revoked.
- Calendar attachments in email — add .ics files to selected Gravity Forms notification emails.
- More styles and layouts — Pill and Minimal styles, plus vertical and dropdown layouts alongside Solid, Outline, and horizontal output.
- Calendar provider controls — choose which providers to display and their order.
- Organizer details and calendar alarms — include organizer information and DISPLAY alarms in .ics files; support varies by calendar app. These are not reminder emails.
- More ways to place your links — a calendar block for public fixed events, individual provider URL merge tags, and plain-text link output.
Premium is not available yet. These features are not included in this free plugin. Final availability and release details will be announced on kelex-labs.com. No purchase or subscription is required to use the free features above.
Requirements
Requires an active, licensed copy of Gravity Forms 2.7+, sold separately, plus WordPress 6.2+ and PHP 7.4+. SaveTheDate is an independent Kelex Labs add-on, not affiliated with Gravity Forms or the calendar providers.
Public events and privacy
Free event details and .ics downloads are public, without requiring a submission or login. Do not configure private information.
The plugin makes no automatic external requests and sends no form entry data to providers. Clicking a provider link shares the configured event title, dates, location, description, and URL with that provider. .ics files are served by your WordPress site and contain no submission data.
Screenshots
Installation
- Activate your licensed Gravity Forms 2.7+ copy, then install and activate SaveTheDate.
- Open your form’s Settings > SaveTheDate and enable “This form is an event”.
- Add future event dates, times, timezone, and other details, then save. For all-day events, select the inclusive last day.
- Submit the form and check its Text confirmation. Add
{save_the_date}to notification messages or[savethedate form="12"]to a public page as needed.
Global button styles, accent color, and cleanup preferences are under Forms > Settings > SaveTheDate.
FAQ
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Is Gravity Forms included?
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No. Gravity Forms is a separate commercial plugin and is required.
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Free covers one fixed, shared event per form, calendar links, confirmation buttons, and a public shortcode. The upcoming premium edition adds entry-based events, protected entry downloads, email attachments, and more presentation options. Premium is coming soon; see kelex-labs.com for announcements.
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Check that the form is active, event settings are enabled, dates are valid, and the event has not ended. Automatic output applies to Text confirmations. For a redirect confirmation, use the shortcode on the destination page.
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Does Free attach calendar files or synchronize saved events?
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No. Free adds email links; attendees choose and save or import events themselves. It does not send calendar invitations or synchronize later changes. Email .ics attachments are planned for Premium.
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Are Free downloads restricted to registered attendees?
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No. Free event details and downloads are public. Protected entry-specific downloads are planned for Premium.
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What about timezones, caching, and cleanup?
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Enter local times in the selected timezone and avoid ambiguous daylight saving times. Exclude
/wp-json/savethedate/*from long-lived caches and clear page caches after event changes. Settings are preserved on uninstall unless you opt into cleanup; forms and entries are preserved.
Reviews
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Contributors & Developers
“SaveTheDate for Gravity Forms” is open source software. The following people have contributed to this plugin.
Contributors
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Interested in development?
Browse the code, check out the SVN repository, or subscribe to the development log by RSS.
Changelog
1.0.4
- The missing-requirements notice now appears only on the Plugins screen and explains how to fix it.
1.0.3
- Confirmations, emails and the shortcode now use the same calendar links and button settings.
1.0.2
- Improved calendar file compatibility for event updates.
1.0.1
- Internal improvements to how events and calendar links are prepared.
1.0.0
- Initial release with fixed events, calendar links, confirmations, email merge tags and public .ics downloads.