Order Workspace for WooCommerce

Description

Order Workspace for WooCommerce gives your team a structured place to manage the internal information behind every order.

Create custom order fields such as Priority, Supplier, Expected date, Internal reference, Quality check, or Preparation notes. Use them directly while processing an order, show important values as sortable columns, and find orders using the standard WooCommerce search and filters.

Instead of spreading operational details across order notes, spreadsheets, email, and separate tools, keep the information connected to the WooCommerce order where your team already works.

Need to edit fields directly in the Orders list, update multiple orders at once, or reuse filter combinations? Explore Order Workspace Pro.

Turn order details into a practical workflow

Different stores need different operational information. Order Workspace lets you define the fields that match your process without exposing them to customers or changing the checkout.

You can:

• Create Text, Long text, Number, Select, Yes/No, and Date fields.
• Choose which fields appear while editing WooCommerce orders.
• Display selected fields as columns in WooCommerce > Orders.
• Sort useful Workspace columns in ascending or descending order.
• Search Workspace information from the main WooCommerce order search.
• Search all Workspace fields together or select one specific field.
• Filter orders by an eligible Workspace field and value.
• Reorder fields to match the way your team works.
• Duplicate an existing field when you need a similar configuration.
• Archive and restore fields without losing historical order values.
• Retire Select options while preserving values already used on orders.
• Permanently delete an archived field and its stored values through safe background cleanup.

Find the right order faster

Workspace fields become part of the daily WooCommerce order-management experience.

The order search can include your active Workspace fields as well as WooCommerce’s standard order data. You can search across all available information, search only Order Workspace fields, or choose an individual field such as Internal reference, Supplier, or Expected date.

Date searches accept useful visible and numeric formats, while Select fields can be found using their readable option labels.

Supported Workspace columns can also be sorted directly from their column headers. Dates sort chronologically, numbers numerically, text alphabetically, Select values by their configured option order, and Yes/No fields by status.

Built for real internal processes

Order Workspace can support many operational workflows without becoming a separate back-office system.

Examples include:

• Made-to-order products: Priority, Supplier, Expected date, Production notes.
• Fulfillment: Preparation date, Quality check, Packing status, Internal reference.
• Wholesale and B2B: Supplier, Account reference, Handling instructions.
• Service orders: Priority, Scheduled date, Assigned team, Internal notes.
• Repairs or custom work: Intake reference, Target date, Completion check.

The fields are defined by your store and remain focused on the information your team needs to process orders.

Safe field lifecycle

Operational data should not disappear because a field is no longer needed.

Archiving removes a field from the active workflow while preserving its existing order values. You can restore it later, or permanently delete it through a deliberate cleanup action. Select options can also be retired without breaking historical orders that already use them.

Designed for WooCommerce orders

Order Workspace uses WooCommerce order APIs and CRUD instead of depending on a specific order-table implementation.

• Compatible with High-Performance Order Storage (HPOS).
• Compatible with legacy WooCommerce order storage.
• Works with Administrator and Shop Manager workflows.
• Multisite compatible, with Workspace data isolated per site.
• Uses WordPress capabilities, nonces, validation, sanitization, and escaping.
• No external service or remote account required.

Internal by design

Order Workspace fields are administrative information. This plugin does not display them to customers, add them to checkout, or include them in customer emails.

Version 1 manages fields created by Order Workspace. It is not a generic editor for arbitrary metadata from every third-party plugin. This focused scope keeps the workflow understandable and reduces compatibility problems.

Data ownership and privacy

Workspace field definitions and order values stay in your WordPress and WooCommerce database.

Order Workspace does not send Workspace order data to an external service and does not require a remote account. Deactivation and uninstall do not silently destroy merchant data.

Work faster with Order Workspace Pro

Order Workspace Free lets you create internal order fields, display them as columns, and find orders using field values.

Order Workspace Pro is a separate paid add-on that extends Free with:

• Inline Editing — update supported Workspace field values directly from the WooCommerce Orders list.
• Bulk Editing — update Workspace fields across multiple selected orders in one operation.
• Multiple Filters — combine several Workspace field conditions to find the orders you need.
• Saved Views — save Workspace filter combinations and reuse them later.

Keep using Free for your core workflow, or add Pro when your team needs faster editing and reusable filters.

Compare Free and Pro and view plans.

Try the live Pro demo.

Order Workspace Pro requires Order Workspace Free to be installed and active.

Documentation and support

Read the documentation for setup instructions and workflow guidance.

For help with Free, use the WordPress.org support forum. For Pro assistance, visit Order Workspace Support.