GravityWP – Count


Most simple version of the shortcode (display number of total entries Gravity Forms for a form):

[gravitywp_count formid='']

Or when you count a number field (display total count of a number field for all entries a specific Gravity Form):

[gravitywp_count formid='' number_field='']

The most extensive version of the shortcode (display the total count of a number field from multiple Gravity Forms entries with up to five filters and input for number of decimals, the decimal point notation and the thousand seperator, etc, etc):

[gravitywp_count formid='' formstatus='' number_field='' filter_mode='' filter_field='' filter_operator='' filter_value='' filter_operator2='' filter_field2='' filter_value2='' filter_field3='' filter_operator3='' filter_value3='' filter_field4='' filter_operator4='' filter_value4='' filter_field4='' filter_operator4='' filter_value4='' decimals='' dec_point='' thousands_sep='' is_read='yes' is_approved='yes' is_starred='no' page_size='1000' created_by='1' multiply='2' start_date='12/31/2016' end_date='12/31/2017' workflow_step='' workflow_step_status='complete' workflow_step_is_current='true']


Upload the plugin files to the /wp-content/plugins/gravitywp-count directory, or install the plugin through the WordPress plugins screen directly.


Installation Instructions

Upload the plugin files to the /wp-content/plugins/gravitywp-count directory, or install the plugin through the WordPress plugins screen directly.

Does this plugin rely on anything?

Yes, you need to install the Gravity Forms Plugin for this plugin to work.

Are there plugins doing the same as GravityWP Count?

Yes, you can use GFCharts to make calculations instead. It’s easy to make the same calculations with GFCharts and you can easily use JavaScript to change the output format or number value. Download GFCharts here (affiliate link)

Is Gravityview approval status supported?

Thanks to the wonderful support of GravityView (affiliate link) we also added a filter for approval status:

[gravitywp_count formid="2" number_field="4" is_approved="yes"]

is_approved: Do you want to count only for the approved entries in GravityView? Or only the entries that are not approved? Add is_approved=”yes” or is_approved=”no” to your shortcode attributes.

Is Gravity Flow supported?

Yes, Gravity Flow (affiliate link) is also supported. To simply show the number of entries that are at a specific Gravity Flow step, use this shortcode:

[gravitywp_count formid="2" workflow_step="5"]

You have to use the workflow step ID to filter the number of entries that are currently pending on that step. You can use the GravityWP – Merge Tags plugin to easily find the ID (or even the shortcode to use). The plugin will provide a page with all the details of Gravity Flow steps for every form, including the shortcode to use.

Or, the more difficult variant, you can open the step you want to filter on and check the url. It will be something like this:

The last number in the url (the ‘fid=5’) shows the ID of the workflow step.

workflow_step: Fill in the workflow step ID here to use as a filter.
workflow_step_status: This is a comma seperated string. You can use one or both of the following options: pending,complete.
workflow_step_is_current: this can be set to true or false. If set to false, it will count everything that is in workflow steps after the selected workflow_step (including the selected workflow_step).

Does GravityWP Count work with the Gravity Encryption plugin?

GravityWP Count won’t work without extra code when you use the Gravity Encryption plugin on your site

How do I show only the count for the current logged-in user?

If you only want to show the total entries or the count of a number field for the currently logged-in user, you can use

How to use the shortcode for counting entries?

Here you find the shortcodes to count the total of entries (with or without filters). You will notice that you don’t have to fill in decimals or decimal points, because these shortcodes only count the total of entries (which is always a whole number). It is possible to define a thousand seperator.

[gravitywp_count formid="2" thousands_sep=","]

or use the default (thousand separator is a comma):

[gravitywp_count formid="2"]

formid: This is the id of the form you want to target your shortcode at. It’s in orange
thousands_sep: The thousands seperator is to, what it says, the notation you use to seperate thousands. In the USA this is a comma, in Europa this is a point. For example a million in USA is: 1,000,000.00 and in Europe it is: 1.000.000,00. You can define the thousands seperator in the shortcode.

How do I use values to filter the results?

You can use filters to only show the calculations you want (based on fields in the form). To use one filter, use this shortcode:

[gravitywp_count formid="2" filter_field="3" filter_value="IT developer" thousands_sep="," ]

filter_field: this is the Field ID you want to use in your filter. Go to your Gravity Form, go to the Field (text, dropdown, radio button) you want to use as your filter and write down the Field ID number to use in filter_field in your shortcode.
filter_value: write here the exact value that is in your text, radio button or dropdown. If you clicked ‘show values’, use the text under Value (don’t use the label).

With 2 filters

[gravitywp_count formid="2" filter_field="3" filter_value="IT developer" filter_field2="5" filter_value2="41 and older" thousands_sep="," ]

filter_field2: this is the Field ID you want to use in your second filter.
filter_value2: write here the exact value that is in your text, radio button or dropdown (for the second filter!). If you clicked ‘show values’, use the text under Value.

You can use up to 5 filters.

How do I use the shortcode to get a sum of a number field for multiple entries?

Here you find the shortcodes you can use to calculate the totals of number fields in multiple Gravity Forms entries.

Count and display a number field calculation (without filters):
If you want to count the total of a number field from multiple entries, use this shortcode:

[gravitywp_count formid="2" number_field="4" decimals="2" dec_point="." thousands_sep="," ]

or use the default shortcode (2 decimals, dec_point =”.” and thousands_sep=”,”):

[gravitywp_count formid="2" number_field="4"]

number_field: This is the ID of the number field you want to target. Make sure this is a number field!
decimals: This is how many decimals you want to show (after the point (if you are in the US or England) or after the comma (if you are in Europe or the rest of the world)). You can type 0 (zero) if you only want to show whole numbers. You can type 1, 2, 3, 4 or 10 or more to show more decimal numbers.
dec_point: This is what decimal point you want to use. In the USA and England this is a point. In Europe, the comma is used to show the decimal point. For example: USA: 1.23 and Europe: 1,23.

How to filter the sum of a number field for multiple entries?

If you want to use the Count Plugin and filter on 1 field (text, dropdown, radio button), use this shortcode:

[gravitywp_count formid="2" number_field="4" filter_field="3" filter_value="IT developer" decimals="2" dec_point="." thousands_sep="," ]

Two filter fields:
If you want to use the Count Plugin and filter on 2 fields (text, dropdown, radio button), use this shortcode:

[gravitywp_count formid="2" number_field="4" filter_field="3" filter_value="IT developer" filter_field2="5" filter_value2="41 and older" decimals="2" dec_point="." thousands_sep="," ]



With this plugin, I was able to do a quick calculation and filtering. The end result is that I have a form with max entries base on count results (how many choose same option in Radio) along with another filter (how many of them has the status of “x” as approved”). Rendering results in JS … no .. just have a look:

time_1100 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="11:00" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1115 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="11:15" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1130 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="11:30" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1145 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="11:45" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1200 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="12:00" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1215 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="12:15" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1230 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="12:30" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1245 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="12:45" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1300 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="13:00" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;
time_1315 = <?php echo do_shortcode('[gravitywp_count formid="71" filter_field="65" filter_value="13:15" filter_field2="40" filter_value2="Approved" thousands_sep="," ]'); ?>;

			$( "#input_71_65 .cat_time" ).remove();
			$( "#input_71_65 label" ).prepend('<div class=cat_time><i class="fa fa-clock-o"></i></div> ');
			$( ".cat_cout" ).remove();
			$( ".gchoice_71_65_0 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1100 +"</div>" ) );
			$( ".gchoice_71_65_1 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1115 +"</div>" ) );
			$( ".gchoice_71_65_2 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1130 +"</div>" ) );
			$( ".gchoice_71_65_3 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1145 +"</div>" ) );
			$( ".gchoice_71_65_4 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1200 +"</div>" ) );
			$( ".gchoice_71_65_5 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1215 +"</div>" ) );
			$( ".gchoice_71_65_6 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1230 +"</div>" ) );
			$( ".gchoice_71_65_7 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1245 +"</div>" ) );
			$( ".gchoice_71_65_8 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1300 +"</div>" ) );
			$( ".gchoice_71_65_9 label" ).append( $( "<div class=cat_cout><i class='fa fa-user'></i> "+ time_1315 +"</div>" ) );

Yes i know that i can youe functions and loops in php …. above was 5 minutes

Fabulous plugin

Love this plugin… allows you to take data that’s otherwise likely to be forgotten and bring it to the centre of your website.


This is the first time we developed a freely available plugin on and we are amazed by the very positive comments we got. We developed the plugin because a lot of our clients asked for it, and decided (in the philosophy of Matt) to spend 5% of our time on developing code for the community. We are satisfied by the results thus far, but could really use all the positive feedback and suggestions we could get.

Read all 6 reviews

Contributors & Developers

“GravityWP – Count” is open source software. The following people have contributed to this plugin.


Translate “GravityWP – Count” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.



  • Added attribute for filtering on workflow steps in Gravity Flow (workflow_step=”30″ workflow_step_status=”pending,complete” workflow_step_is_current=”false”). Credits to Yoren Chang.


  • Added attribute for filtering on approval status in Gravityview (is_approved=”yes” is_approved=”no”). Thanx Gravityview for support!


  • Checks first if Gravity Forms is active
  • Added attribute for filtering with date range (start_date=”” end_date=””). Add in Month/day/Year, eg 12/31/2017.


  • Added attribute multiply (standard is 1, multiply=”2″ will double, multiply=”0.5″ will half, etc)
  • Added a value to attribute created_by=”current” (this will count only the entries or numberfields filled in by the current logged-in user)


  • Added attribute page_size (standard is 500).
  • Added attribute is_starred (yes to count only starred entries, no to count only not starred entries, empty to show all)
  • Added attribute is_read (yes to count only read entries, no to count only not read entries, empty to show all)
  • Added attribute created_by (to count only the entries from a specific user ID)
  • Updated the Readme.txt and added information that this plugin won’t work when Gravity Encryption is enabled


  • Added attribute add_number=”” to the shortcode. With this attribute you can add or subtract a number from the output. For example add_number=”100″ will add 100 to the output. For example add_number=”-100″ wil subtract 100 from the output.


  • Added filter_operator (conditional logic) attributes for filtering to shortcode (default: is | other options: isnot, not_equal, greater_than, less_than, contains, starts_with, ends_with)
  • Added formstatus attribute to shortcode (default: active | other options: spam, trash, all )
  • Added filter mode options to attribute of the shortcode filter_mode (default: all | other options: any)
  • Improved structure of the code for easier adding of extra possibilities
  • Added 3 more filter options: filter_field3, filter_field4, filter_field5 (+ operators and values e.g. filter_operator3, filter_value5 etc)


  • Cleaned up the code (removed the old shortcodes, so please update your shortcodes! No backward compability)
  • Exclude entries that are in trash
  • Set default formid to zero


  • Make only 1 shortcode that automatically manages the input
  • Updated readme.txt


  • Set default values for decimal, dec_point and thousands_sep
  • Cleaned up some code
  • Updated the readme.txt


  • Added shortcode for counting total number of entries
  • Added shortcode for counting total number of entries with 1 filter
  • Added shortcode for counting total number of entries with 2 filters
  • Added shortcode for counting total number of entries which are starred
  • Updated the readme.txt


  • Added decimal and thousand seperator
  • Added multiple shortcodes (for different filtering options)
  • Updated the readme.txt


  • Added only the function to count the total of a number field for multiple entries in Gravity Forms