Gravity Forms Approvals Add-On


Gravity Forms Approvals is an Add-On for Gravity Forms. (Affiliate link)

Adds simple approval processes to forms.

If you use it and like it please consider giving it a rating.

If this add-on doesn’t quite meet your needs, or if you’d like an add-on that will grow with your business workflow processes you may want to check out Gravity Flow. Gravity Flow supports multiple steps, process branching and loops, user input, approval policies, advanced conditional routing, timestamps, audit trail, comments, and it has a complete interface for users for pending tasks, submitting forms, and viewing the status of previously submitted forms.

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  1. Purchase and install Gravity Forms (Affiliate link)
  2. WordPress 4.2+
  3. Gravity Forms 1.9.4+


If you find any that needs fixing, or if you have any ideas for improvements, please get in touch:


  • Entry approved
  • Approver configuration
  • Dashboard widget
  • Notification configuration
  • Pending approval
  • Approved


  1. Download the zipped file.
  2. Extract and upload the contents of the folder to /wp-contents/plugins/ folder
  3. Go to the Plugin management page of WordPress admin section and enable the ‘Gravity Forms Approval Add-On’ plugin


Which license of Gravity Forms do I need?

Gravity Forms Approvals will work with any license of Gravity Forms. (Affiliate link)

What capabilities (permissions) do users need to approve?

Approvers need to be able to edit entries so they need the gravityforms_edit_entries capability

How do I edit the capabilities for a user/role?

You can use the Members plugin to edit the capabilities for each Role.

I don’t see the Approvals Form Settings tab

Ensure your role is assigned the gravityformsapprovals_form_settings capability using the Members plugin.


July 3, 2019
This plugin does everything you need if you are wanting something lighter-weight than a premium solution such as Gravity Flow. Gravity Forms Approvals made it easy to implement a simple approval and denial flow for our client. I love that the plugin is open-source too!
June 14, 2019
Does a simple approve/reject, great if that's all you need!
Read all 4 reviews

Contributors & Developers

“Gravity Forms Approvals Add-On” is open source software. The following people have contributed to this plugin.




  • Fixed an issue with the Members plugin integration


  • Bumped minimum version of Gravity Forms required to 2.4.
  • Fixed an issue where approvers can’t add notes.


  • Added the gform_approvals_entry_rejected action which fires when an entry is rejected.
  • Added the gform_approvals_entry_approved action which fires when an entry is approved.


  • Bumping version


  • Fixed an issue where User Registration is skipped even when there are no approval feeds.
  • Fixed an issue where the approval buttons appear even when conditional logic is not met.


  • Added the gravityformsapprovals_form_settings and gravityformsapprovals_uninstall capabilities for integration with the Members plugin.
  • Updated some strings to be translatable.
  • Fixed an issue with form settings tab which might not appear under certain conditions.


Fixed an issue with the entry detail page where the approval buttons won’t appear if the approver is changed in the feed settings.


Adding support for translations


Initial release