Description

A simple calendar-based timecard and timesheet solution for your WordPress website. This WordPress timesheet can record hours & notes on weekly, bi-weekly, monthly or bi-monthly schedules, including automatic overtime calculations. Dynamic Time is mobile compatible and integrates with existing WordPress users.

Special Features

Automatic overtime calculations, configurable by user, even across pay periods
Multiple time punches per day with predictive entry
Fully configurable pay periods, including notes & bonus amount field
Approval process between user, supervisor and payroll
Automatic integration with existing WordPress users
Sub categorization dropdown, custom overtime, reporting tools, and CSV export available with PRO add-on

Screenshots

Timesheet set up for bi-weekly pay period
Settings Page with user list of entries

Installation

Upload the plugin files to the /wp-content/plugins/dynamic-time directory, or install the plugin through the WordPress plugins screen directly.
Activate the plugin through the \’Plugins\’ screen in WordPress
Visit Dynamic Time from the WordPress admin menu to configure settings

FAQ

Does this plugin have a user limit?: This plugin works with an unlimited number of users/employees.
How do users get started?: To get started, users just need a WordPress login and the URL to the page where the shortcode is pasted. Once they save time, it will show up to administrators in the Dynamic Time admin page.
Do I have to use the [dynamicTime] shortcode?: No, if your users have access to the WordPress dashboard they can click Dynamic Time in the main WordPress menu. If a user is not an administrator they will only see their timecard on this page.
How do I make sure time and pay rates are private?: WordPress administrators (with list_users permission) can see all users’ time and pay rates. If a user is not an administrator or an assigned supervisor to someone else, they will only be able to see their own timecard. Any user that views the page where the shortcode lives (that is not logged in) will be redirected to login first.
Why can’t I submit my timecard for approval?: Users cannot submit time until approx one week within the time period ending. This is to prevent users from accidentally submitting time too early. If you are an administrator you can bypass this requirement by viewing the timecard from the Dynamic Time admin page.
Will supervisors receive notification that a timecard is submitted?: Yes, supervisors can be assigned to every user, also a payroll admin can be assigned as a whole. If a supervisor is assigned, an email will be sent to them when a user submits a pay period for approval. If a payroll admin is assigned, an email will be sent to them when a supervisor approves a user’s pay period.
Do supervisors require a particular role?: Supervisors are not required to hold any particular type of role, although providing supervisors with WP Dashboard access (minimum Reader role with moderate_comments capability) will allow users assigned to the supervisor to be displayed in a list.
Biweekly time period does not begin on the correct week: If your schedule is set to Biweekly, you may alter the beginning week by clicking the dates at the top of the timecard to advance in one week increments, forward or reverse. Once the beginning week is correct, continue to use the arrows on the left and right to navigate between pay periods.
Why do time periods appear differently between admin and user screens?: Ensure that the pay period beginning and end dates match up on both the admin screen and user screen. Click the blue dates at the top of the timecard to advance in one week increments, forward or reverse.
Can I add more time labels instead of just Reg (Regular Time) and PTO (Paid Time Off)?: The plugin was designed around just a few types of time, Reg, PTO, and automatic overtime. If more categorization or labels are needed, we recommend using the notes section (on each time entry) as an additional field. In the PRO version, an additional dropdown is offered for categorization and note sections can be filtered.
I have selected bi-weekly pay periods but the period needs to begin on week 2 instead week 1: Each user can click the date at the top of the timecard (week 1 to go back, week 2 to go forward) to increment one week on a bi-weekly schedule. This alignment will be necessary only the first time they use the plugin.
Why can’t I find a user in the supervisor menu?: If you have more than 1000 users, the plugin will display the last 1000 active users in the supervisor dropdown menu. If a user doesn’t appear on the list, have that user log into WordPress, then reload the Dynamic Time admin page.
I am finding time or date inconsistencies on the timesheets: Dynamic Time uses javascript to obtain local system time. If the user is in a private/incognito tab or on a browser that doesn’t support js, the time entry might be inaccurate.
How do I delete users?: User management is accomplished through the native WP user profiles. Deleting users is not necessary, as idle users will fall off the main entry list if no time is received in the last month. To reduce accidental loss data, Dynamic Time does not automatically delete time entry data if a WP user is deleted.
How do I delete entries?: To remove a previously saved time entry in simple entry mode, just type -0 (negative zero) into the hours field. To remove an entry in itemized mode, adjust clock-in and clock-out times to the same time.
How is overtime calculated?: Overtime is designated on the status dropdown menu, next to each user’s name. There are two types of overtime supported, ‘Standard FLSA’, and ‘California’. FLSA considers overtime as time and a half for hours worked in excess of 40/hours per week. California considers overtime as time and a half for hours worked in excess of 8 hours/day or 40 hours/week. ‘Exempt’ status will not apply overtime under any condition.
Can I change the timecard color?: The front end timecard primary color can be changed by declaring the css variable –dyt_clr. For example, pasting :root{–dyt_clr:darkred!important} below the timecard shortcode will display the timecard in dark red.
Where can I get more information on Dynamic Time PRO?: Dynamic Time PRO provides reporting tools useful for larger groups of employees, including copying & paste data into Excel, table based overviews, and searching employee note fields.
Where can I get support?: Reach out to us anytime for additional support.

Reviews

goodyis March 3, 2023

Rhett and the team are very responsive and gracious with their time. While I'll only installed the plugin on a testing site at this time, Rhett is making it more likely to go into production and more likely to move over to the pro version. The plugin is user-friendly, customizable, and adaptable to different industries and requirements. It provides appropriate security measures to safeguard sensitive data on a user-role basis. Dynamic Time has a responsive support team and resources to assist users whenever they encounter issues. This plugin will likely boost productivity and transparency for the company it is planned for, saving time and resources that are currently be incurred through manual time tracking.

cassidybamp August 25, 2022

We originally got this plugin for one of our websites and had some addition features that we wanted to be added for our company. Rhett took every request that we asked for and made it a reality and now this is the perfect addition to our company that does everything we need it to! Great support from a great team!

nicnatros2 August 19, 2022 1 reply

This has some nice functionality built into it. There is a bug that doesn't allow a time sheet to be corrected to 0 time in a week. Let's say the employee was on unpaid time off for a week but accidentally entered a day of time. When the payroll admin fixes it by deleting the value or changing it to zero you will find that the change doesn't save. For some reason it will not allow a week to have 0 hours. Another bug is that after submitting, processing, approving, a timesheet and then you click the "return to admin" link you will find that the change you submitted isn't reflected on that main screen. Should add a step to refresh the data on that screen. This solution has a lot less configurable options than some others I've looked at. Although out of the box it seems to have what most would need. It's just not fully adaptable maybe to everyone's needs. Some reporting/accounting features and more timesheet settings and display options would make this incredible

Scott Tyrus Washburn February 10, 2022

I was looking for a time sheet plugin, and this one is excellent for what my team needs! Pros of Dynamic Time: Define your time/pay period, such as biweekly, monthly, etc. My team uses the monthly option. Users can edit their own time sheets. This is perfect for teams that trust their workers to correctly edit their hours, such as trusted contractors. Users submit their time sheets for approval. Most importantly, users can only edit their own hours, not other users' hours. Workers and supervisors can print out time sheets. My Reasons to Choose Dynamic Time instead of All-In-One Time Clock: Workers only being able to edit their own hours seems like it should be obvious, but I encountered an issue when I previously tried the All-In-One Time Clock Lite plugin. The issue was that my team's workers all have the capability of editing posts, so that we use our WordPress posts as a company wiki. (This was accomplished using the Members plugin to create a Wiki Author role that can edit posts but not pages). So, the issue with All-In-One Time Clock Lite was that it gives access to editing user shifts to any user who can edit posts, which resulted in our users being able to edit each other's shifts. This was a deal breaker for my company being able to use the All-In-One Time Clock plugin. I was pleased that Dynamic Time offers such excellent features to be able to see the hours throughout the pay period very clearly for both the worker and the supervisor. This is much better for our company. Cons: At the time of this writing, the plugin does not appear to have been tested with the latest version of WordPress. I hope the developer will fix this in the near future. User interface/user experience feels a bit clunky. It only takes maybe 5-15 minutes to get used to the interface, but that can seem like a long time for potential customers examining the plugin. (I recommend the developer check out the TeamTime app for Basecamp for ideas of how to improve user interface/user experience.) I think the 1-star "poor punch in punch out for employee" review was due to the UI/UX turning a customer away; also, though Dynamic Time now offers a punch-in/punch-out only feature, it does not look as nice as competitor punch-in/punch-out time clocks; this can turn customers away from the greater functionality of Dynamic Time. Style. Similar to user experience, I recommend some improvements to the style of the plugin's time sheets so that they look more appealing. (I used the Code Snippets plugin to add CSS that removes the dropdown option for PTO, since my small hobby business doesn't use paid time off, and the dropdown containing PTO just occupies space and makes the time sheet look more clunky without offering any useful feature for our company at this time. Fortunately, CSS did the trick. I might try using CSS to improve the appearance of other portions of the time sheet, as well, at some point.) Printout shows the site brand/favicon much too large. This is because my site used a large favicon size (so that it looks good on all displays). The printout fails to reduce the favicon size for the purpose of printing. This results in the favicon occupying nearly a whole page of the printout. This is a small nitpick, because it is a great feature just to allow such easy printing of the timesheet. These cons are all pretty small concerns, overall. I write these as opportunities for improvement, for the developer to consider. Since these are small concerns, I still give this plugin a perfect score rating for solving my team's needs.

laurabourke April 27, 2021

This plug in provides a great online timesheet system. The support and service offered is exceptional. Queries have been responded to very quickly and in a very easy to understand way. I recommend this plug in to anyone seeking an online timesheet system.

orgone March 19, 2021

Very good plugin, and believe me i have tested a lot of timesheets apps and this one rock solid ! and more over this, support (Rhett 😉 ) is unbelievable. Thanks Rhett!

Read all 20 reviews

Contributors & Developers

“Dynamic Time” is open source software. The following people have contributed to this plugin.

rerm

“Dynamic Time” has been translated into 4 locales. Thank you to the translators for their contributions.

Translate “Dynamic Time” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

4.2.11

Use WP site title in approval email instead of from Dynamic Time.

4.2.9

Compatibility with WP 6.3

4.2.8

Fix for excessive backslash escape chars in notes and categories.

4.2.7

New period per user to default to last created user period.

4.2.6

Setup improvements.

4.2.5

Improved user filter for entry module.

4.2.3

Bug fix to summary timestamps in admin view.

4.2.2

CSS admin icons, ensure no text-decoration applies.

4.2.1

Stability improvements. Change logic retrieving last submitted and approved timestamps in entry module.

4.1.5

UDF sql prepare() bug fix.

4.1.4

Bug fix: Re-escape chars in notes.

4.1.3

Bug fix: Approval timestamps. Updated query function for period data.

4.1.2

Addition of human date to period table. Various bug fixes affecting period end timestamps and user period dates.

4.0.9

Misc var escaping. Consolidated SQL prepare into UDF. View notes on entry hover. Switch df_date generation from JS to PHP for consistency between users.

4.0.6

Obtain current day from php instead of JS.

4.0.5

Added CSS classes to calendar days.

4.0.4

CSS bug fix to nav buttons.

4.0.3

Update to biweekly period adjustment setup.

4.0.2

Punch only entry setting JS bug fixes.

4.0.1

General improvements. User dropdown menu bug fixes.

4.0.0

Multisite compatibility. Overtime bug fixes. PRO Upgrade improvements. Biweekly schedule sync to admin. Submitting & Approving IP logging.

3.9.14

Minor CSS improvements to latent page refresh button.

3.9.12

Improvements to latent page detection.

3.9.11

Interface improvements. Prevent saving of latent pages to reduce data loss. Mobile friendly positioning of save button.

3.9.10

Navigation improvements. Clear button functionality for empty time period.

3.9.9

Controls for PTO allowance and accruals.

3.9.6

Introduction of PTO bank for pro users. Minor bug fixes. Setup improvements.

3.8.22

Improvements to handle duplicate entries.

3.8.21

Limit custom logo size in print view. Compatibility with WP 5.9.

3.8.20

CSS fix for hour entry on some themes.

3.8.19

Fix: Display all in admin Entries regardless of submission status for time period.

3.8.18

Setup bug fix for non-pro versions

3.8.17

Display last submitted period dates in admin even if entries are present in subsequent periods.

3.8.16

Punch improvements to default times.

3.8.15

Restrict editing options on punch only for non-admins. Various visual improvements.

3.8.14

Add dyt_user_cat($userid) to return categories from user bio. Add default hours per day and time variables.

3.8.9

CSS Compatibility fixes for 2021 default theme and AIOSEO.

3.8.7

Fix allow foreign chars in names.

3.8.6

Bug fix for supervisor emails.

3.8.5

Compatibility with WP 5.8. Allow foreign characters in names.

3.8.4

Fix currency symbol display.

3.8.3

Initialize timecard pageload on slow connection.

3.8.2

Allow supervisors to view users with capability of moderate_comments.

3.8.1

Bug fix for DST. Option to specify entry type on user level.

3.7.1

CSS improvements to table row visibility.

3.7.0

Addition of db human readable date col. Stability improvements. Bugs fixes for DST. CSS color var.

3.6.16

Clear localcache dates when reprocessing periods.

3.6.15

Compatibility checks with WP 5.6.

3.6.14

Added option for user defined email subject & content via dyt_custom_mail_subject($user_name) and dyt_custom_mail_content($recipient_name,$user_name,$url)

3.6.12

Itemized time predictive entry improvements.

3.6.10

Bug fix for JS localstorage. Highlight today fix.

3.6.9

More thorough uninstall elements.

3.6.8

Max rate increase for non USD currencies. Period sync-to-admin for bi-weekly schedules. Period onchange warning.

3.6.7

Setting collapse into sidebar. Autocomplete=off for sub categories. Predictive entry for itemized time.

3.6.6

Bug fix for database versioning.

3.6.3

Tie time type relationship to sub categories. Fix email containing blog_url with site_url. Update simple entry to step .05 instead of .01. Add hover explanation to PTO entry.

3.6.1

Compatibility checks with WP 5.5. Bug fix when one addt category exists.

3.6.0

Move time_config data to options. Cache assets by filemtime instead of plugin version. Add support for custom OT params. Improve sanitation of data. Simplify setup language and options.

3.5.20

Accommodation for custom admin URL

3.5.19

Minor improvements to setup and FAQs

3.5.18

PRO feature support for contributor roles (edit_posts capability) and above

3.5.17

Compatibility with WP 5.4

3.5.16

Bug fix for supervisor dashboard view

3.5.15

More robust escape of user name special chars

3.5.14

Category dropdown load fix for simple no notes setting combination

3.5.12

Improved diagnostic information

3.5.11

Improved compatibility with block builder themes and plugins

3.5.9

Changed category dropdown to search field. Improved calendar load performance

3.5.8

Fixed Google translate showing in print view.

3.5.7

Improved feature verbiage for upgrade module.

3.5.6

Fixed warning for user_period variable when periods are not managed on user level

3.5.5

Improvements to mobile entry. Fix for mobile keyboard

3.5.3

Adjustments to environment compatibility

3.5.2

Language support: Google Translate widget addition

3.5.1

Minor bug fixes

3.5.0

Allowances for Category dropdown, Minor description improvements

3.4.8

Compatibility with WP 5.3

3.4.7

Query adjustments to eliminate duplicates

3.4.6

Increase database rate field from 4 digits to 5 digits.

3.4.5

Timestamp improvements to match WP installation timezone. Additions to FAQs.

3.4.3

Minor CSS improvements for compatibility with a variety of themes.

3.4.1

Icon and Setup description improvements. Bug fix affecting hidden user entry module.

3.4.0

Gutenberg block compatibility fixes. Initial setup instruction improvements. Shortcode setup fixes.

3.3.25

Fix for PHP missing function warnings

3.3.23

Minor updates to installation process

3.3.22

Updates to author URI

3.3.21

Total currency amount calculation bug fixes

3.3.20

Compatibility checks with WP 5.0, minor support improvements.

3.3.18

Fix for period level note -escape string, thanks to Brian.

3.3.17

Fix for some types of links in supervisor emails. Update some functions from strpos to stripos.

3.3.15

Menu and aesthetic improvements.

3.3.14

Expand keywords, FAQs, and increase user transient cache to 3.5 minutes.

3.3.12

Improve support visibility. Add review link. Limit user dropdown menus to last 1k active users. Store user dropdown to transients.

3.3.10

Improve setup instructions. Fix replicating entry bug.

3.3.9

Added employee signature line and site logo in print view. Print considerations on admin calendar view. Overall CSS improvements to padding, scale and layout.

3.3.8

Supervisor permissions fixes to plugin admin page.

3.3.7

Improvements to supervisor permissions in entry list view.

3.3.6

Entry list access for supervisors with a minimum of editor role or list_users capability. Settings access for admins with manage_options capability. Addition of punch entry type option.

3.3.5

Improvements to setup instructions.

3.3.4

Bug fix: Allow all itemized entry deletion for pay period by setting entry to 0.0 on clear.

3.3.3

Bug fix: Duplicate display of more than 3 entries per day.

3.3.2

Developer extensions and compatibility improvements. WordPress dashboard entry for non-admins. Simplify setup process. Minor bug fixes.

3.2.9

Allow reverse/reset of pay period by admins. Lock submission from user until halfway thru period.

3.2.8

Bug fixes for js unset variables.

3.2.7

Allow notes on simple or itemized entry setting.

3.2.5

Bug fix for itemized setting dropdown.

3.2.4

Diagnostic checks for DB safe & strict mode.

3.2.2

Addition of pay period note and bonus fields. Bi-weekly navigation updates. Reverse all function improvements. Precautions to prevent deletion of period data.

3.2.1

Bug fix: users last active timeframe. Lock submit button on future pay periods to reduce incorrect submissions.

3.2.0

Refine users last active timeframe. Support for beta features.

3.1.19

Update Currency field to allow open text, Addition of User Account icon. Correction to split week overtime calculations.

3.1.18

Improvements to installation stability and upgrade option.

3.1.15

Minor improvements, additions to diagnostics.

3.1.12

JS overtime calculation bug resolved affecting bi-monthly or monthly pay periods when pay period begin day falls on week begin day. Overtime bug resolved when multiple in outs exist not matching subsequent hour type.

3.1.11

PHP warnings resolved in calendar view. Various minor improvements.

3.1.9

Multi-entry per Day calculation bug resolved.

3.1.8

Minor CSS improvements.

3.1.7

Addition of multisite and install loc to diagnostic module. Pay Period title on timecard. Mobile CSS optimizations.

3.1.5

User Entries default to active users within 3 months. Add time calculations to accommodate overnight shifts.

3.1.4

Compatibility for PHP shorthand=off. Improvement to punch in/out feature.

3.1.1

Bug fixes to overtime calculations on split weeks. Bug fixes to overtime calculations days with multiple in/outs.

3.0.9

Visual enhancements, stability updates.

3.0.8

Add close buttons to modules. Minor updates to inform users of new features.

3.0.6

Minor bug fixes and compatibility updates. Prep for future features.

3.0.4

Add conditions for error reporting, add functions for dynamic file paths and prepare db calls.

3.0.3

Revise some features to use separate add on plugin.

3.0.1

Upgrade options: Table-based time entry overviews. Pay period optionally configurable on user level. JS bug fix for simple time multiple entry.

2.8.2

Addition of Australian currency. Updated print CSS for front end. Hide ‘Get Started’ if setup is complete with at least one user. Smooth view transitions. Addition of title tips for all setup options. Live calculation for time during input or adjustment. Focus behavior refinements to time popup. New configuration option to keep data safe on uninstall. New database fields to store summary per pay period.

2.7.5

Bug fix for split-week OT and CA split-week carryforward exclusion for day OT. Addition of Canadian currency.

2.7.4

Added hard refresh to refresh button. Fixed PHP warning. Added supvs to diagnostics.

2.7.2

Bug fixes for screen switching JS function. Addition of currency options.

2.6.9

Refinements to punch and navigation buttons. Confirmation for submission and approval actions. JS consolidation.

2.6.8

Compatibility updates for IE 11.

2.6.6

Minor bug fixes compatibility with 4.9.3.

2.6.3

Resolved email bug affecting some server configurations.

2.6.2

CSS updates to print media. Refresh button in admin view.

2.6.1

Allow admin reversal of submission, approval and processing timestamps.

2.6.0

Mobile improvements. Minor bug fix for non-admin supervisor approvals.

2.5.8

California overtime option to trigger overtime for hours worked in excess of 8 hours/day or 40 hours/week.

2.5.7

Accommodation for servers without PHP shorthand turned on. Bug fixes for setup, upgrades, and version syncing db versions.

2.5.5

Mods to database initial setup and future upgrades. Store table version indicator. Check version and trigger dbDelta.

2.5.3

Email and approval process addition. Improved navigation between pay periods. Hourly rate archival. Addition of diagnostics. General optimization and bug fixes.

2.1.5

Resolve overtime bug. CSS adjustments. Image compression.

2.1.3

Update css & js file revision parameters.

2.1.1

Punch in quick-click buttons. 15 minute increment arrows. General aesthetic improvements and bug fixes.

2.0.5

Resolved survey hide bug, added setup tips

2.0.2

Resolved JS prompt/time bug

2.0.1

Resolved overtime calculation bug

2.0.0

Addition of notes field, css refinements, stability updates

1.3.3

CSS adjustments

1.3.2

Added redirect/return logic

1.3.1

Force print compatibility with most WP themes

1.3.0

Tested up to 4.8.2

1.2.8

Define Acronyms in summary, Default initial users to Non-Exempt

1.2.7

Installation bug fixes

1.2.1

Visual enhancements to entry list

1.2.0

Added survey option

1.1.5

Compatibility verification with WP 4.8

1.1.3

Compatibility fixes with old PHP versions

1.1.2

Aesthetic improvements to work with parent themes, minor bug fixes

1.0.5

Resolved initial setup menu selections * Order user entries by last entry day, last modified date

1.0.9

Resolved svn folder paths

1.1.1

Minor bug fixes

1.0.2

Updated directory logo & expanded readme documentation

1.0.1

Added directory logo & alert icons for setup

1.0

Basic functionality created