Description
4WP TODO helps your team capture action items on pages and posts, organize them in kanban-style lists, and track completion without leaving WordPress.
Tasks are stored as native Gutenberg notes (comment_type = note) with 4WP metadata for category, assignee, due date, workflow, and page context. Other plugins can create tasks via forwp_todo_create_task() or the REST API.
A plugin by 4wp.dev. 4WP is our project brand; this plugin is not affiliated with, endorsed, or sponsored by WordPress.
Key features
- Frontend overlay — floating panel on the public site for logged-in team members (FAB + task list)
- Admin kanban — 4WP TODO TODO Lists with columns (Assigned to me, Due tomorrow, per-page lanes)
- Dashboard — open/closed counts and activity overview
- Taxonomy dimensions — Category, Status, Workflow (manage terms under Categories / Statuses / Workflows)
- Settings — frontend overlay toggle, admin bar link, Who can see TODO visibility rules, optional tasks page with block
- Gutenberg block —
forwp/todo-tasksfor a full kanban on a page - REST API —
forwp-todo/v1for admin React UI and integrations - Integration API — PHP helpers and discovery endpoints for other 4WP plugins
How it works
- Activate the plugin. Users with access see 4WP TODO in wp-admin and the frontend overlay when enabled.
- Create tasks from the overlay, admin lists, or programmatically.
- Assign categories, due dates, and workflows; close notes when done.
- Configure Settings Who can see TODO to limit access by role and user.
Requires WordPress 6.4+ with block editor notes support.
Installation
- Upload the plugin folder to
/wp-content/plugins/4wp-todo/or install from the Plugins screen. - Activate 4WP TODO.
- Open 4WP TODO Dashboard or TODO Lists in wp-admin.
- Optional: open Settings to configure overlay, admin bar, visibility rules, and a dedicated tasks page.
FAQ
-
Can other plugins create tasks?
-
Yes. Call
forwp_todo_create_task( $args )in PHP or usePOST /wp-json/forwp-todo/v1/taskswith a logged-in user who has TODO access. -
How is access controlled?
-
By default, users with
edit_postscan use TODO. When visibility rules are configured under Settings, a user must match at least one rule (role + all users or selected users). Capability:forwp_todo_access. -
Where are tasks stored?
-
As WordPress notes on posts (core comment type
note) with 4WP comment meta — not a separate custom post type for each task. -
Does this require other 4WP plugins?
-
No. It runs standalone. Optional integrations use hooks and REST documented in the Integration API.
-
Is there a public frontend for visitors?
-
The overlay and task lists are for logged-in users with TODO access only.
Reviews
There are no reviews for this plugin.
Contributors & Developers
“4WP TODO” is open source software. The following people have contributed to this plugin.
Contributors
Translate “4WP TODO” into your language.
Interested in development?
Browse the code, check out the SVN repository, or subscribe to the development log by RSS.
Changelog
1.0.2
- REST: GET
/metano longer lists every site user or every post with notes for TODO users who cannot view all tasks. The catalog is limited to people and posts on notes they can already see.
1.0.1
- REST:
POST /tasksrequiresedit_poston the target post (or TODO access for the configured storage post); dedicatedpermission_callbackand repository guard. - REST: listing tasks by
post_idreturns 403 when the user cannot attach notes to that post (unless they can view all tasks).
1.0.0
- Initial WordPress.org release: Gutenberg note tasks, admin Dashboard and TODO Lists kanban, frontend overlay.
- Settings: overlay toggle, admin bar link, visibility rules, optional tasks page with
forwp/todo-tasksblock. - REST API (
forwp-todo/v1) and Integration API for other plugins. - Taxonomies: Category, Status, Workflow with admin management screens.