Description
Accountants.Contact for WooCommerce connects your WooCommerce store to your Accountants.Contact accounting account. When an order is paid, the plugin creates a matching invoice in Accountants.Contact — with the customer, line items, shipping, fees and tax — and (optionally) records the receipt against a bank account so your accounts receivable and bank reconcile automatically.
No more re-keying online sales into your books.
What it does
- Creates an approved invoice in Accountants.Contact the moment WooCommerce marks an order paid.
- Matches or creates the customer by email address.
- Maps line items, shipping and fees, with GST / GST-free tax codes.
- Optionally records the payment against a nominated bank / clearing account so AR and the bank reconcile.
- Keeps the invoice total equal to the WooCommerce order total to the cent.
- Idempotent — each order pushes at most once (safe against retries and duplicate hooks).
- Adds an Accountants.Contact column on the Orders screen, and a Send to Accountants.Contact action to (re)send an order manually.
- Optional product sync — export your WooCommerce products to Accountants.Contact items (on save and/or in bulk), and import items back into WooCommerce as products (matched by SKU; new ones created as drafts for review).
- Compatible with WooCommerce High-Performance Order Storage (HPOS).
Requirements
- An Accountants.Contact account (start free at accountants.contact).
- WooCommerce 6.0 or newer.
This plugin is free and open source.
External services
This plugin connects to one external service: your own Accountants.Contact account (by default the site at https://accountants.contact, or a custom URL you enter in the settings). It is required for the plugin to function — its entire purpose is to send your orders to Accountants.Contact.
What is sent, and when: when a WooCommerce order is paid (or when you click “Send to Accountants.Contact”), the plugin sends that order’s data to your Accountants.Contact site over HTTPS, authenticated with an API key you generate and paste into the settings. The data sent includes: the customer’s name, email, phone, billing address and (if present) ABN; the order’s line items, shipping, fees, currency, totals and tax; the order reference; and, if you enable “record as paid”, the payment method, reference and amount. If you enable product sync, product details (name, SKU, price, description, tax status) are also sent on export, and item details are fetched on import. When you save the settings the plugin also makes a lightweight “ping” request to verify the connection.
No data is sent anywhere else, and nothing is sent to the plugin author. You control the destination (the site URL) and the credential (the API key), and you can revoke the key at any time in Accountants.Contact.
- Accountants.Contact: https://accountants.contact/
- Terms: https://accountants.contact/terms.php
- Privacy: https://accountants.contact/privacy.php
Installation
- Install and activate the plugin (Plugins Add New Upload, or search the plugin directory).
- In Accountants.Contact, go to Integrations Connected apps and click Generate API key. Copy the key (it is shown once).
- In WordPress, go to WooCommerce Settings Accountants.Contact.
- Tick Enable sync, paste your API key, confirm the Site URL (usually
https://accountants.contact), set the bank / income / tax codes to match your Chart of Accounts, and click Save. A “Connected” notice confirms the key works. - Place a test order and mark it paid — an invoice appears in Accountants.Contact, and the order shows its invoice number in the Accountants.Contact column.
FAQ
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When is the invoice created?
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When WooCommerce marks the order paid (payment complete). Orders moved to “Completed” that are paid but never fired the payment-complete hook are also covered.
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Will it create duplicate invoices?
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No. Each order carries a unique reference (WC-<order id>); both the plugin (via order meta) and the server dedupe on it, so retries and repeated hooks never create a second invoice.
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Does it record the payment?
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If “Record as paid” is enabled, the receipt is booked against the bank/clearing account code you set, so AR and the bank reconcile. Otherwise the invoice is created as approved and unpaid for you to reconcile manually.
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What about tax?
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Lines with tax use your “taxable” code (default GST); lines without tax use the “tax-free” code (default GSTFREE). Line totals are sent GST-inclusive so the invoice total matches your store’s order total exactly; Accountants.Contact splits out the GST.
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Can I re-send an order?
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Yes — open the order, choose Send to Accountants.Contact from the order actions and click Update. It is safe: the server returns the existing invoice rather than creating a new one.
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Can I sync products?
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Yes, optionally. Under WooCommerce Settings Accountants.Contact Products you can turn on auto-export (a product is pushed to Accountants.Contact whenever you save it), export your whole catalogue in one click, or import your Accountants.Contact items into WooCommerce. Products are matched by SKU; imported items you don’t already have are created as draft products so you can review them before publishing.
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Does it work with HPOS?
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Yes. The plugin declares High-Performance Order Storage compatibility and uses the WooCommerce order API throughout.
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No. Order data goes only to the Accountants.Contact site you configure, using your own API key. See “External services” above.
Reviews
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Contributors & Developers
“Accountants.Contact Sync for WooCommerce” is open source software. The following people have contributed to this plugin.
Contributors
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Interested in development?
Browse the code, check out the SVN repository, or subscribe to the development log by RSS.
Changelog
1.0.0
- Initial release: push paid WooCommerce orders to Accountants.Contact as invoices, with customer matching, tax mapping, paid-receipt recording, HPOS support, an Orders column and a manual re-send action.
- Optional two-way product sync: export products to Accountants.Contact items (on save and in bulk) and import items into WooCommerce (matched by SKU; new items land as drafts).