WireCore Order Archive Cleaner for WooCommerce

Description

WireCore Order Archive Cleaner moves old orders out of the active order list. It adds the order status “Archived” and moves qualifying orders into it – automatically once a day in the background or manually from the order list.

Archived orders are not deleted. They remain in WooCommerce, keep counting as paid orders of the customer, can be opened, refunded and restored to their previous status at any time.

Archiving

• Daily background run via the WooCommerce Action Scheduler, continued batch by batch until all orders are checked.
• Archive orders older than 1 to 120 months, with the order statuses of your choice.
• Batch size of up to 200 orders per batch.
• Dry-run mode: shows how many orders would be archived, without changing them.
• “Run now” on the settings page, with the result of the batch.
• Optional summary email to the site admin after each automatic run.
• “Archived” view in the order list; archived orders no longer appear under “All”.
• Bulk actions “Archive” and “Restore from archive” in the order list, archive and restore actions on the order screen.
• Restoring returns an order to the status it had before archiving.
• Dashboard widget with the number of archived orders.
• Compatible with High-Performance Order Storage (HPOS).

Rules

Orders matching one of these rules are never archived automatically:

• Orders with at least one refund.
• Orders with a total above an amount.
• Orders of customers with selected roles.
• Orders containing products from selected categories.

Export and retention

• Scheduled export: all archived orders as CSV file by email, weekly or monthly.
• Retention: permanently delete archived orders whose order date is older than 1 to 20 years – optionally only after emailing them as CSV backup. If the backup email cannot be sent, nothing is deleted. Disabled by default.

Webhook

Sends a JSON POST request to a public HTTPS address whenever an order is archived, e.g. for Zapier, Make or your own systems. With a secret, every request is signed with HMAC-SHA256 in the header X-WireCore-Signature (sha256=<hex digest of the body>).

For developers

• wirecore_oac_should_skip_order – filters whether an order is never archived automatically (parameters: excluded by the rules, order).
• wirecore_oac_after_archive_batch – runs after every batch with the counts archived and skipped.
• WP-CLI: wp wirecore-archive run|restore|status|export.

Privacy

The plugin does not set cookies and does not contact external services on its own. Only if you configure them:

• the webhook sends the order ID, order number, previous status, customer email address, total, currency, order date and the address of your site to the HTTPS address you entered,
• scheduled exports and the backup before deletion send archived orders with customer names and email addresses as CSV file to the email address you entered.

Source code and third-party resources

The settings page uses the WireLayer component library (MIT). assets/wirelayer/wirelayer.css is generated from the npm package @wirecore/wirelayer-css with npm run build:css; the source code of the plugin, including package.json, is available at github.com/WireCore/WP-Order-Archive-Cleaner-for-WooCommerce. Bundled with it:

• Tailwind CSS (MIT) – preflight and utilities compiled into wirelayer.css
• Schibsted Grotesk and JetBrains Mono fonts (SIL Open Font License 1.1, assets/wirelayer/fonts/OFL.txt), served from the plugin – no external font service
• Lucide icons (ISC)