I have recently been asked to be the volunteer Boy Scout Eagle chair for our Boy Scout District. The current chair resigned I am guessing because the job is so overwhelming. What happens is that the boy scouts in our district all bring their Eagle project paperwork to him to approve. This approval process is involved and requires communicating by email and in person with an approval committee, with the scout, and ultimately with the council.
I would like to make this process less time consuming and more automated. Since the application form the scout submits is online anyway, I would like to set up a website so that instead of him just emailing it to me and then me emailing it to the committee, he could instead enter his submission into a wordpress submission form online, attach his application, and then have that automatically email the approval committee members. I would also like the committee members to be able to be able to review the paperwork from the website, click on an approval button? and have this somehow connected visually to the scouts name and submission so the scout would be able to go online and be able to see when his project is approved. Also after all committee members have approved the project, the scout would automatically receive an email letting him know and prompting him with the next step in the process. Also it would be awesome if I could have some kind of automatic tracker showing the list of submissions and where each of them were in the signup process.
So my questions
What is the best multi featured submission form widget available to help with this?
Are there any other widgets that would help me facilitate this approval process?
Any other ideas?
Thank you so much. I don' t have much time and unless I come up with a better process than is in place now, I'm going to be hating life :) Any info you can give me would be appreciated.