B2B stores often receive purchase orders as PDF files or photos and retype every line into WooCommerce. PotoSales Order Entry reads the purchase order for you and prepares a draft order for your staff to check.<\/p>\n\n
Nothing is created automatically. Every order requires an explicit action by a user with permission to create orders. WooCommerce remains the authoritative store for your customers, products, prices and orders. Uploaded documents, limited product candidates and task feedback are sent to the service as described below.<\/p>\n\n
Clicking Get started in the welcome dialog on an eligible website starts a free trial: currently 20 processed purchase orders within 14 days, up to 5 uploads per day. The current allowance and terms are shown before activation. Each website has its own allowance. A document is charged only after a successful extraction. Failed or rejected documents release their credit. The trial does not turn into a paid subscription.<\/p>\n\n
This plugin needs the PotoSales order-entry service to read purchase orders. The service is operated by PotoSales. On a fresh, unconnected installation, no service requests are made until an authorized user opens the plugin page. After an administrator accepts the terms and activates the connection, background tasks can send status, heartbeat and queued feedback requests even when the page is closed.<\/p>\n\n
Service address: https:\/\/api.potosales.com<\/p>\n\n
Alibaba Cloud processes documents on behalf of PotoSales: https:\/\/www.alibabacloud.com\/help\/en\/legal\/latest\/alibaba-cloud-international-website-privacy-policy<\/p>\n\n
The admin interface in assets\/app.js is built from the readable source files in the admin folder with esbuild. The WordPress.org package includes package.json and package-lock.json. From the plugin folder, use Node.js 22 with npm, run npm ci to install the locked build dependencies, then npm run build to regenerate assets\/app.js. These tools are only needed to rebuild the interface, not to use the plugin. The payment window uses the Freemius Checkout library (@freemius\/checkout, MIT licence, source: https:\/\/github.com\/Freemius\/freemius-checkout-js), which is bundled into assets\/app.js by the same build and loads no remote script. The CSS files in assets are readable source files.<\/p>\n\n\n
When the trial expires or its credits are used up, new cloud extraction pauses unless the website has another valid credit allowance. Already extracted purchase orders can still be reviewed, edited and turned into WooCommerce orders. Existing WooCommerce orders are not deleted.<\/p>\n\n
To ask about continued access, open Plans and help and click Request continued access. Review the prefilled message and submit it through the support form. The service operator will confirm whether further access is available and on what terms; an extension is not guaranteed. You can view replies under Support progress. Sending a request does not charge you or start a paid subscription.<\/p>\n\n
When paid plans are open for online purchase, an administrator can buy them in Plans and help: a monthly subscription for the website, or a one-time top-up. The payment window is provided by Freemius, the merchant of record, and opens over the plugin page; card details never pass through this plugin or the PotoSales service. Credits are added to the website that made the purchase once the payment is confirmed. A subscription can be cancelled in Plans and help; credits already paid for remain usable until they expire. Switching to another plan starts the new plan at once, stops renewing the old one and moves its unused credits to the new plan. While online purchase is not open, Plans and help shows how to request continued access instead.<\/p><\/dd>\n
No. Extraction results are always a draft. A staff member must review the draft and click Create order.<\/p><\/dd>\n
PDF, JPG\/JPEG and PNG up to 5,000,000 bytes. A PDF may have at most 5 pages. Each file must contain one purchase order.<\/p><\/dd>\n
No. AI extraction can miss or misread values, especially on poor scans. The plugin shows the original document next to the draft and blocks order creation while required values are missing.<\/p><\/dd>\n
The plugin does not change your products. Staff with review permission can explicitly create or edit customer contact details and saved addresses in the customer management screen. Creating an order copies its reviewed address into that order only and does not overwrite the customer profile. Creating a customer through this plugin does not send an account invitation email.<\/p><\/dd>\n
Order amounts use the purchase order or the amounts explicitly entered by the reviewer. WooCommerce catalogue prices are shown only as a reference. Customer-specific price lists are not maintained in this plugin, and third-party B2B or dynamic pricing rules are not used to determine the order amounts.<\/p><\/dd>\n
Staff enter the quantity to be ordered for the selected WooCommerce product and review its unit price and line amount. The plugin does not guess pack sizes or automatically convert cases and boxes into individual items. Review the product and final quantity against the original document before creating the order.<\/p><\/dd>\n
Local connection credentials and scheduled tasks are removed. Imports, mappings and WooCommerce orders created with the plugin are kept. Uninstalling does not delete documents or the account held by the service; use the plugin's document deletion controls before uninstalling or contact support for service-side data requests.<\/p><\/dd>\n\n<\/dl>\n\n\n