Wired Impact Volunteer Management

Description

A simple, free way to keep track of your nonprofit’s volunteers and opportunities.

How can the Wired Impact Volunteer Management plugin help your nonprofit?

  • Post one-time and flexible volunteer opportunities on your website – Promote volunteer opportunities on any page of your website using a simple shortcode.
  • Volunteers can sign up directly on your website – Make volunteering even easier for your supporters by giving them the option to sign up for an opportunity directly on your website. A confirmation email will be sent to you and the volunteer once they sign up.
  • Control the number of sign-ups available for opportunities – Only need 10 people to help out at an event? Set a cap on the number of people who can sign up. Want as many volunteers as you can get? No problem. You don’t have to set a cap.
  • Send reminder emails anytime – Schedule an automated reminder email three days in advance or send even hours before the opportunity for last-minute details.
  • Volunteer profiles that track participation and more – Keep track of all of your volunteers’ involvement. See what they’ve helped out with, how long they’ve been helping and add notes that will help you stay organized.

Thanks to Habitat for Humanity East Bay/Silicon Valley for being an awesome client and letting us use the photo above.

Screenshots

  • Advertise Volunteer Opportunities More Easily
  • Make Signing Up to Volunteer Simple
  • Control the Number of Volunteers Needed
  • Send Customized Reminder Emails
  • View Volunteer Profiles

Installation

How do I install the plugin?

This is the easiest way to install the Wired Impact Volunteer Management plugin:

  1. In the WordPress backend, go to Plugins >> Add New
  2. Search for “Wired Impact Volunteer Management”
  3. Click “Install”

If this doesn’t work, follow these steps:

  1. Download the Wired Impact Volunteer Management plugin
  2. Unzip the files
  3. Upload the wired-impact-volunteer-management folder to the /wp-content/plugins directory of your website
  4. Activate the Wired Impact Volunteer Management plugin through the “Plugins” menu in WordPress

FAQ

Installation Instructions

How do I install the plugin?

This is the easiest way to install the Wired Impact Volunteer Management plugin:

  1. In the WordPress backend, go to Plugins >> Add New
  2. Search for “Wired Impact Volunteer Management”
  3. Click “Install”

If this doesn’t work, follow these steps:

  1. Download the Wired Impact Volunteer Management plugin
  2. Unzip the files
  3. Upload the wired-impact-volunteer-management folder to the /wp-content/plugins directory of your website
  4. Activate the Wired Impact Volunteer Management plugin through the “Plugins” menu in WordPress
How do you get started?

Once you’ve downloaded the plugin, you’ll want to adjust the settings to fit your specific needs. You can do this by visiting the Volunteer Management menu and clicking “Help & Settings”. Here, you can choose to include our styles, set a default contact and location for volunteer opportunities, and create a template for your confirmation and reminder emails.

How do you create a new volunteer opportunity?
  1. In the Volunteer Management menu, click “Opportunities”
  2. On the Opportunities page, click “Add Volunteer Opportunity”
  3. Fill in all of the information fields
  4. Click the blue “Publish” button
  5. To display the opportunities on your website, you’ll need to include the following shortcodes in the page content (Visual Editor): [one_time_volunteer_opps] (for one-time opportunities), [flexible_volunteer_opps] (for flexible opportunities)

It’s important to note, you can’t post both types of opportunities on the same page. Please list only one of the shortcodes on each page.

What is the difference between the two types of opportunities?

One-time volunteer opportunities happen at a fixed date and time. One example might be a yearly trivia night fundraiser.

Flexible volunteer opportunities can happen on different days and times. One example might be weekly tutoring. Another example could be looking for a volunteer to help with your social media or blog.

How do I add a volunteer to our database?

You can’t manually add a volunteer to the database. Volunteers appear in the database after signing up for an opportunity.

How do I add notes about a volunteer?
  1. In the Volunteer Management menu, click “Volunteers”
  2. Click the name of the volunteer you’d like to add a note about
  3. Click “Edit Volunteer Info”
  4. Scroll to the bottom of the page to the Notes section
  5. Add or edit any notes
  6. Click “Update User” to save any changes
How do I remove a volunteer from a specific opportunity?

If a volunteer is no longer able to help out at a specific opportunity, you can remove them from the sign up list.

  1. Click “Opportunities” from the Volunteer Management menu
  2. Find the opportunity you need to remove the volunteer from
  3. Click the opportunity to edit
  4. Scroll down to the RSVP list, find the volunteers name and click “Remove RSVP”
  5. Confirm their removal by clicking the blue “Remove RSVP” button
How do I create a recurring opportunity?

If you have a recurring opportunity where different people will sign up each time, we recommend creating a one-time opportunity for each date and time. That will allow you to track the RSVPs separately.

If the recurring opportunity will have the same volunteers each time, we’d recommend you create one flexible volunteer opportunity.

Reviews

Simple but Powerful with excellent support

Our organization has 80+ volunteer positions every year and Wired Impact Volunteer Management has made it a breeze to make this a self service based portal.

During setup I had some questions about customization and the support team even gave me instructions to customize their plugin.

I absolutely recommend this plugin!

Overall very nice, but…

I like how simple this plugin is to setup and use. Very intuitive, but that’s because it’s basic. Less is more, perhaps.

My complaints?
1) No way to duplicate an opportunity. Seems pretty simple and obvious, and I doubt I’m the first person to have an identical event at the same place at a future time, but with this plugin I have to input everything again. There’s not much to enter (less is more, as I said) but it would make my life a tiny bit easier.
2) Recurring opportunities are essentially useless. I would use recurring opportunities as a stand-in for duplicating one time opportunities, but they can’t be displayed together for some reason. Even the docs suggest not using them. Not sure why they exist, TBH.
3) No way to setup time slots or shifts during an opportunity. At an all day event, I need 2 volunteers for 2 hours each from 9 to 5. All I can do as it currently stands is create 4 separate opportunities (9-11, 11-1, 1-3, 3-5) with 2 volunteer signups for each (unwieldy), or 1 opportunity for the whole day, where people sign up and then I have to ask them what time slot(s) they can work (extra work required).

On my wish list?
1) Integration with WP users. I would like logged in users to be able to sign up for an opportunity without having to enter all their information again. If this exists, I don’t see it. If it’s possible using some other plugin or extension, I haven’t found it.
2) I agree with the idea of showing featured images/thumbnails on the main Opportunities page. Also seems kind of obvious.

But hey, I’m a mostly satisfied user!

Practically Perfect

Plugin is very useful and versatile. The support is great as well. I have solved a lot of issues just perusing the previous posts in the Support section.

Near Perfect!

Our organization works to promote volunteer activities from around a three county area and this plugin has been a near perfect tool for doing that. I do wish there was a way to allow third parties to submit their volunteer activities from a front-facing page on the site, but I suspect that may come in future versions. The support for this plugin has been outstanding with a very responsive developer. I’m very pleased that I found this plugin!

Great!

I love this plugin. It makes it so much easier to deal with all the volunteers.

Read all 19 reviews

Contributors & Developers

“Wired Impact Volunteer Management” is open source software. The following people have contributed to this plugin.

Contributors

“Wired Impact Volunteer Management” has been translated into 2 locales. Thank you to the translators for their contributions.

Translate “Wired Impact Volunteer Management” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

1.3.11

  • Improved accessibility by removing all tabindex HTML attributes from the frontend form and the WordPress admin.

1.3.10

  • Added ability to overwrite the default WordPress page navigation using a WordPress filter.
  • Added a class to the sign up form heading so it’s easier to style.

1.3.9

  • Fixed rare object caching cron issue which caused the automated reminder email to be sent multiple times to volunteers.

1.3.8

  • Fixed potential plugin conflict where read more text for volunteer opportunities could appear in the wrong place.

1.3.7

  • Fixed bug so the volunteer phone numbers and notes are no longer shared between subsites on a multisite setup.
  • Further prevented the volunteer sign up form from showing multiple times on a page if another plugin uses the_content() code in other places.

1.3.6

  • Tested up to WordPress 4.9.
  • Fixed bug where the number of custom emails sent to volunteers for an opportunity might have displayed incorrectly.

1.3.5

  • Fixed bug where translating “Volunteer Mgmt” would break the Help & Settings admin page.

1.3.4

  • Fixed bug where date and timepicker conflicted with other plugins in the WordPress admin.

1.3.3

  • Fixed multisite bug where volunteers weren’t displaying on the Volunteers page if they had already signed up through another subsite.
  • Fixed multisite bug where volunteer opportunity URLs were broken if the plugin had been network-activated.

1.3.2

  • Tested up to WordPress 4.8 and adjusted admin headings for improved accessibility.

1.3.1

  • Fixed bug where sidebar widget wasn’t linking correctly to pages with opportunities on WordPress multisite installations.

1.3

  • Added a honeypot spam protection feature to the volunteer signup form.

1.2

  • Adjusted the plugin to allow for full translation including opportunity times and phone numbers.

1.1.1

  • Fixed bug where automatic email reminders were not sending to volunteers in some cases.
  • Tested up to WordPress 4.7.

1.1

  • Added widget to allow admins to list volunteer opportunities in the sidebar or other widgetized areas.

1.0.4

  • Added additional arguments to one hook and one filter for further custom development flexibility.

1.0.3

  • Fixed bug where all users were shown in the volunteer list if no RSVPs had taken place.
  • Adjusted plugin permissions for clearer and easier editing for different WordPress user roles.
  • Tested up to WordPress 4.5.

1.0.2

  • Fixed bug where some users were not being included in the volunteers list view when they should be.

1.0.1

  • Fixed issue where template override directory was changed to match text domain.

1.0

  • Tested and confirmed as stable version 1.0 release.
  • Set up Google Analytics event tracking when someone RSVPs for a volunteer opportunity.

0.5.1

  • Improved subject and body error messages for sending custom emails.
  • Separated opportunity styling and form messages from certain classes, increasing compatibility with themes.

0.5.0

  • Added ability to send custom emails to volunteers registered for an opportunity.
  • Added new meta box to display the list of all emails sent to volunteers.
  • Bugfix: Replace deprecated update_usermeta function with update_user_meta.

0.4.2

  • Updated plugin to allow for translation

0.4.1

  • Added ability to filter different opportunity types in the WordPress admin.
  • Added ability to sort the opportunities by date in the WordPress admin.
  • Tested up to WordPress 4.4.

0.3.1

  • Made individual volunteer view responsive so it shows correctly on all device widths.
  • Adjusted system used to add new settings in the future.

0.2.1

  • Bugfix: Fix issue where admin notice would show again after the settings were changed.

0.2

  • Show admin notice when plugin is activated directing people to tips on how to get started.
  • Adjust how templates are loaded for a single volunteer opportunity to improve theme compatibility.

0.1

  • Initial release.