Title: Neuedaten Privacy Mail Log Author: bastianschwabe Published: September 6, 2026 Last modified: September 6, 2026 --- Search plugins ![](https://ps.w.org/neuedaten-privacy-mail-log/assets/banner-772x250.png?rev=3683580) ![](https://ps.w.org/neuedaten-privacy-mail-log/assets/icon.svg?rev=3683580) # Neuedaten Privacy Mail Log By [bastianschwabe](https://profiles.wordpress.org/bastianschwabe/) [Download](https://downloads.wordpress.org/plugin/neuedaten-privacy-mail-log.1.0.0.zip) * [Details](https://wordpress.org/plugins/neuedaten-privacy-mail-log/#description) * [Reviews](https://wordpress.org/plugins/neuedaten-privacy-mail-log/#reviews) * [Installation](https://wordpress.org/plugins/neuedaten-privacy-mail-log/#installation) * [Development](https://wordpress.org/plugins/neuedaten-privacy-mail-log/#developers) [Support](https://wordpress.org/support/plugin/neuedaten-privacy-mail-log/) ## Description Privacy Mail Log records every email sent through `wp_mail()`: recipients, subject, body, attachments (file names only), and whether the send succeeded or failed. Unlike most mail loggers, it treats the log itself as what it is — a growing collection of personal data — and gives you the tools to keep it small. You decide per field whether the recipient name, the recipient email address, the subject and the body are anonymized: never, after a retention period, or immediately when the entry is written. Immediately anonymized data never reaches the database at all. A second retention stage deletes old entries completely. Anonymization is irreversible. **Features** * Logs every email sent through `wp_mail()`, including failed sends with their error message * Log view with search, status filter and bulk delete; HTML emails are rendered in a sandbox that blocks scripts and forms * Per-field anonymization: recipient name, recipient email address, subject and body — each set to never, after the retention period, or immediately * Metadata-only mode: set the body to “Immediately” and the message content is never stored * Three replacement styles for email addresses: a plain placeholder, a stable hash( still countable and searchable), or keeping just the domain * Two-stage retention via WP-Cron: anonymize after a number of days, delete completely after a longer period * Integrates with the WordPress privacy tools: personal data exports include matching log entries, and erasure requests anonymize them * Test email screen to verify that logging works on your site * Attachments are stored as file names only, never as files * No dependencies, no external requests, no tracking **Privacy** The log stores personal data: email addresses, names, subjects and message bodies of the emails your site sends. What is stored and for how long is under your control: * Fields set to “Immediately” are anonymized before the entry is written, so that data never reaches the database. * The retention cron anonymizes entries after a configurable number of days (default 30) and deletes them completely after a longer period (default 90 days). * Personal data export requests (Tools Export Personal Data) include matching log entries; erasure requests (Tools Erase Personal Data) irreversibly anonymize them while the send record itself remains. * Attachments are recorded as file names only. The plugin makes no external requests. Privacy Mail Log is a tool, not a compliance guarantee. Whether your use of it complies with the GDPR/DSGVO or any other regulation depends on your configuration, your retention periods and your processes as the site operator. This is not legal advice. **For developers** * `neuedaten_pml_logged` — action fired after an email has been written to the log, with the entry id and the stored values * `neuedaten_pml_settings` — filter the resolved plugin settings * `neuedaten_pml_capability` — filter the capability required for all plugin screens( default `manage_options`) * `neuedaten_pml_retention_batch_size` — filter how many entries each retention stage processes per cron run (default 500) ## Screenshots [⌊The mail log with search, status filter and bulk actions.⌉⌊The mail log with search, status filter and bulk actions.⌉[ The mail log with search, status filter and bulk actions. [⌊The detail view of a logged email, rendered in a sandbox.⌉⌊The detail view of a logged email, rendered in a sandbox.⌉[ The detail view of a logged email, rendered in a sandbox. [⌊The settings screen with per-field anonymization and retention periods.⌉⌊The settings screen with per-field anonymization and retention periods.⌉[ The settings screen with per-field anonymization and retention periods. [⌊The test email screen.⌉⌊The test email screen.⌉[ The test email screen. ## Installation 1. Upload the plugin folder to `/wp-content/plugins/` or install it through the Plugins screen. 2. Activate the plugin. From now on every email sent through `wp_mail()` is logged. 3. Go to **Mail Log Settings** and choose your anonymization and retention periods. 4. Use **Mail Log Test Email** to send yourself a test email and check the log entry. ## FAQ ### Does it capture emails sent by SMTP plugins? Emails are captured through the WordPress mail hooks (`pre_wp_mail`, `wp_mail_succeeded`,` wp_mail_failed`). SMTP plugins that build on `wp_mail()` are captured. A plugin that replaces the mail function entirely without firing these hooks bypasses the log. ### What does the “Pending” status mean? The email was handed over for sending, but neither the success nor the failure signal arrived — typically because another plugin took over the delivery and did not report back. The email may well have been sent. ### What happens on a personal data erasure request? All log entries addressed to the requested email address are irreversibly anonymized: recipient name and address, subject and body are replaced. The entry itself remains, so send statistics stay intact while no personal data is left. ### How do I stop the body from being stored at all? Set **Body** to _Immediately_ on the settings screen. The message content is then replaced before the entry is written and never reaches the database — only metadata is logged. ### Is anonymization reversible? No. The original values are overwritten in the database. There is no way to restore them. ### Does using this plugin make my site GDPR compliant? No plugin can promise that. Privacy Mail Log gives you the tools — configurable retention, per-field anonymization, integration with the WordPress privacy tools— but compliance depends on your configuration and your processes. When in doubt, ask a professional. ## Reviews There are no reviews for this plugin. ## Contributors & Developers “Neuedaten Privacy Mail Log” is open source software. The following people have contributed to this plugin. Contributors * [ bastianschwabe ](https://profiles.wordpress.org/bastianschwabe/) [Translate “Neuedaten Privacy Mail Log” into your language.](https://translate.wordpress.org/projects/wp-plugins/neuedaten-privacy-mail-log) ### Interested in development? [Browse the code](https://plugins.trac.wordpress.org/browser/neuedaten-privacy-mail-log/), check out the [SVN repository](https://plugins.svn.wordpress.org/neuedaten-privacy-mail-log/), or subscribe to the [development log](https://plugins.trac.wordpress.org/log/neuedaten-privacy-mail-log/) by [RSS](https://plugins.trac.wordpress.org/log/neuedaten-privacy-mail-log/?limit=100&mode=stop_on_copy&format=rss). ## Changelog #### 1.0.0 * Initial release. ## Meta * Version **1.0.0** * Last updated **2 days ago** * Active installations **Fewer than 10** * WordPress version ** 6.7 or higher ** * Tested up to **7.1** * PHP version ** 7.4 or higher ** * Tags * [dsgvo](https://wordpress.org/plugins/tags/dsgvo/)[email log](https://wordpress.org/plugins/tags/email-log/) [GDPR](https://wordpress.org/plugins/tags/gdpr/)[mail log](https://wordpress.org/plugins/tags/mail-log/) [privacy](https://wordpress.org/plugins/tags/privacy/) * [Advanced View](https://wordpress.org/plugins/neuedaten-privacy-mail-log/advanced/) ## Ratings No reviews have been submitted yet. [Your review](https://wordpress.org/support/plugin/neuedaten-privacy-mail-log/reviews/#new-post) [See all reviews](https://wordpress.org/support/plugin/neuedaten-privacy-mail-log/reviews/) ## Contributors * [ bastianschwabe ](https://profiles.wordpress.org/bastianschwabe/) ## Support Got something to say? Need help? [View support forum](https://wordpress.org/support/plugin/neuedaten-privacy-mail-log/)