WooCommerce Sync for QuickBooks Online – by MyWorks Software

Description

Save time, grow your business and automate your accounting with MyWorks!

The most powerful integration between WooCommerce and QuickBooks. Intuitive enough for beginners, and customizable enough for even the most advanced accounting needs.

Save time, increase accuracy and grow your business by automating your store management and accounting – Sync your WooCommerce store with QuickBooks Online!

Requires a MyWorks forever free Launch or paid plan to connect to QuickBooks Online.

Using QuickBooks Desktop (Pro, Premier, Enterprise) or POS? We support these platforms as well (requires a different plan with us). Visit MyWorks to view our paid plans and sign up.

Work smarter, not harder. Give your business the automation and accuracy it needs with MyWorks WooCommerce Sync for QuickBooks! MyWorks will sync all of your WooCommerce and QuickBooks data automatically—including orders, inventory, customer information, payments, transaction fees, and advanced information like custom fields and more.

Check out our hundreds of 5-star reviews from WooCommerce store owners and accountants!

Key Features

The following features are a few reasons why MyWorks is the most powerful integration between WooCommerce and QuickBooks.

  • Robust / customizable settings to fit your workflow
  • Flexible automatic sync settings (as quickly as every 5 minutes)
  • Two way product and inventory sync
  • Advanced payment, transaction fee and bank deposit sync
  • Advanced mapping and sync rules for customers & products
  • Sync purchase orders to QuickBooks along with orders
  • Robust Custom field mapping support
  • Additional compatibility with 25+ WooCommerce extensions
  • Complete global tax + multi-currency support
  • Historical data access – easily selectively sync past customers, orders, products & more
  • Backed with our 24/7 5 star support + included setup call
  • And more! See our product page for more features

More Information

Requires a MyWorks account to connect to QuickBooks Online. Visit https://myworks.software/pricing to read more about MyWorks Sync, including documentation, setup steps, pricing and plans.

Pricing & Plans
Launch: FREE (forever free)
Rise: $19/month (billed annually)
Grow: $39/month (billed annually)
Scale: $69/month (billed annually)

Visit https://myworks.software/pricing for more pricing details

Connection Information

Sync your WooCommerce store to QuickBooks Online through your MyWorks account by utilizing the MyWorks Sync QuickBooks App. We (MyWorks Sync) are a service provider that allows you to connect your site to your QuickBooks Online company, and this plugin establishes this connection for you on your WooCommerce Store.

You will be able to connect to QuickBooks Online from within your account with us, and use this connection in our MyWorks Sync plugin on your WooCommerce Store to sync your store with QuickBooks Online. MyWorks only stores your connection keys/details – and does so securely. All other data is handled and stored by Intuit. All data transmitted passes directly to QuickBooks Online from your website, and does not pass through our systems.

Screenshots

  • Conveniently and securely managed from within your WooCommerce admin area.
  • Sync orders with advanced settings & rules.
  • Customize which data we sync, and how often!
  • Powerful settings to control exactly how we sync orders!
  • Flexible customer & product mapping to easily manually or automatically map!
  • Advanced payment syncing, including transaction fees & multicurrency support.

Installation

  1. Install MyWorks Sync either via the WordPress.org plugin repository, or by uploading the plugin files to wp-content/plugins on your site.
  2. Create an account with us (if you don’t already have one) at https://myworks.software/pricing
  3. Connect to QuickBooks Online from within your account with us.
  4. Visit MyWorks Sync > Connection in your WordPress Admin to finalize the connection.
  5. Follow the step by step wizard or visit https://support.myworks.software to view our docs.

FAQ

What are the requirements to use MyWorks Sync?

MyWorks Sync requires a recent version of WordPress (5.1+) with WooCommerce (4.0+) installed. Your server should run on Linux and have at least PHP 5.6. You also need an active trial or paid plan with MyWorks at https://app.myworks.software

What QuickBooks countries/versions do you support?

MyWorks Sync supports any version/country of QuickBooks Online, including any tax and currency for your locale. We also support QuickBooks Desktop 2015 and later. If you have QuickBooks Desktop, visit our site at https://myworks.software to sign up and learn more.

Do you support QuickBooks Desktop or POS?

We do support QuickBooks Desktop Pro, Premier and Enterprise – 2015 and later. We also support QuickBooks POS Basic, Pro & Multi-Store – V8 and later. This requires a different plugin than this one, so visit our site below to sign up for a plan and download.
https://myworks.software/integrations/sync-woocommerce-quickbooks-desktop

Do you have a free trial?

Even better! We have a completely free Launch plan you can use to get up and syncing right away. As your order volume / functionality needs grow, you can change to our paid plans at any time.

How does the sync work? Will old data be automatically synced?

As soon as you finish setting up our sync, we’ll only start automatically syncing NEW data. This automatic sync can be enabled/disabled individually for different data types, like customers, orders, products, inventory and more – so you can control which new data you’d like to automatically sync. OLD (historic) data will NOT be automatically synced – but it’s easy as pie to push over, using our Push section!

How does support work?

All plans include 24/7 support ticket assistance with our amazing US/UK support team! Paid plans include a complimentary 30 minute setup call/screenshare, and our Scale plan includes 12/5 phone support.

Can I sync data both ways between QuickBooks Online into WooCommerce?

Absolutely! Our sync gives you the ability to automatically sync products & inventory (paid plans only) both directions between WooCommerce and QuickBooks Online – automatically and manually (pushing historic data).

Can I push existing/old customers, orders & products into QuickBooks?

Heck ya! You can use our Push section to push your existing customers, products, orders and more into QuickBooks – and even pull products into WooCommerce from QuickBooks! (Our monthly plans have a limit of pushing up to the last 30 days of orders, and the forever free Launch plan has a limit of up to the last 7 days of orders.)

Will orders be synced as soon as they’re placed?

They sure will! Why wait all day? Our sync is in real-time – so new customers, products, orders and more will be automatically synced right away! (Inventory level sync happens every 5 minutes.)

Can I sync multiple stores to one QuickBooks Online account?

Yes, you can sync as many WooCommerce stores as you’d like to the same QuickBooks Online account. You will just need a paid plan for each store.

If I have some data already entered into QuickBooks, will it be duplicated?

Our sync never duplicates customers, orders or products! If we’ve already synced an order into QuickBooks, you can update/push it in WooCommerce, and we’ll simply update it in QuickBooks. If you have orders in QuickBooks entered manually or by another integration – that’s not a problem. Our sync may not recognize them if they don’t match your WooCommerce order number, but we won’t attempt to automatically re-sync them.

Are there any more FAQ or Docs?

There sure are! Visit our growing docs site at https://support.myworks.software

How easy is the setup? Will I be able to get help if I need it?

It’s almost too easy! All you’ll have to do is connect to QuickBooks and map any existing data together – that’s it! We have easy to follow documentation, a setup wizard and even a setup video tutorial – all to make your setup as seamless as possible! You’ll always have 24/7 support ticket access in your account with us, and our sales team has been known to assist with setup questions over our 12/5 live chat as well 🙂 Our paid plans even include a complimentary setup call/screenshare so we can help answer any questions and make sure you’re up and running correctly!

How does your Intelligent Bank Deposit support work, and why do I need it?

A: Ever get tired of matching all your daily bank deposits from your credit card processor in your QuickBooks Banking feed to the individual daily sales that make up that batch deposit? We are too! That’s why we’ll automatically sync new orders in real time to QuickBooks; and at the end of the day, automatically create a Bank Deposit in QuickBooks that intelligently includes all the orders from the day, and calculates any transaction fees (if applicable), so that you’ll simply “Match” that to your real-life bank deposit in your Banking feed – and that’s it! We have amazing support for Stripe, Authorize.Net, Braintree – and any card processor that groups daily/weekly sales into one bank deposit for you!

What QuickBooks versions / Currencies do you support?

A: Our sync supports all QuickBooks Online versions: Simple Start, Essentials, Plus & Advanced – in all countries around the world! We also support any currency you have enabled in WooCommerce and QuickBooks – even multiple currencies!

Where should my products be as I start getting set up with MyWorks?

A: We recommend you at least start with all your products in WooCommerce, and each should have a unique SKU (although not required, it’s helpful to you going forward). If all of your products are in QuickBooks, that’s fine too – you’ll be able to pull them into WooCommerce through our sync. Or – you can start out with a perfectly clean slate, and optionally have us automatically sync new products as you create them.

Are you compatible with variations, groups, bundled products & composite products?

A: We sure are! Although Bundled & Composite products are not native to WooCommerce (added by a plugin), we still have built-in compatibility with them, so you’re all covered!

Are there any WooCommerce extensions/plugins you’re already compatible with?

A: There sure are! We support over 25+ popular WooCommerce extensions – all included in our paid plans! A few examples of our built-in compatibility are Sequential Order Numbers Pro, Cost of Goods Sold, Avalara, Taxify, WooCommerce Subscriptions and Product Bundles.

Reviews

April 19, 2022
We're a non-profit staffed by volunteers. Our treasurer was struggling trying to manually enter sales transactions into QBO from Stripe & PayPal, which was consuming way too much of her time, so was getting behind in running reports for the BOD. After hearing of her plight, i started researching WooCommerc > QBO plugins, and found MyWorks, which was highly rated, so i downloaded and began configuring it.. Once i got the hang of it, the treasurer and i spent some time together mapping products orders & customers between the two platforms and tested pushing order transactions. To say the treasurer was delighted was an understatement... enabling this function will save her hours and hours of manual data entry work.. Its a great product.
February 14, 2022
This is a great plugin that syncs Woocommerce to Quickbooks. Their service is great. They help install and setup the plugin which is just great as is. They are also very responsive if there is an issue or if you have any questions. There did seem to be a problem with Quickbooks assembly items but they fixed it pretty quickly and contacted me as soon as it was good to go. I appreciate that a lot! Thanks to David A. and the MyWorks team this plugin has helped and will continue to help our online store.
January 26, 2022
This plugin literally saved my life, my time, my sanity! As a small business owner responsible for doing everything this plugin was able to save me so much time by syncing my Woocommerce sales to Quickbooks, of which I had little experience with. This was a hail mary save as I was coming from Wave and needed all the sales data for 2 years moved into QB. Even though the price is a little steep for my business at this time, I wouldn't dream of not having this plugin. I had a few syncing issues when I was first set it up but they were quick to provide assistance. Also, a few days ago I needed help with billing and they were outstanding. Way to go to support small businesses!
December 13, 2021
The search is over! For many years, we have been searching for a reliable and cost effective app that would make our woocommerce sales seamlessly transfer data to our Quickbooks Desktop...AND WE HAVE FINALLY FOUND IT! We can not be happier. The customer service and the product are top notch. We will be using this MyWorks Software for years to come. This software makes our bookeeping a breeze. Keep up the Killer work! All the best.
November 15, 2021
This product does one thing and one thing well. We've used this plugin for two years now, and it does a good job daily. Should you need support, they are always, (and I do mean always) there to help. Cristina and Dave make a great team solving any problem you may have. I highly recommend this plugin for stability, lower overall cost, and superior support.
November 11, 2021
We researched many plug-ins to integrate our website with QBO and this plug-in did exactly what we needed. The initial setup was a bit overwhelming, but MyWorks Support was there to help us with any issue we encountered. Top notch product with a support staff to back it up. Couldn't be happier.
Read all 59 reviews

Contributors & Developers

“WooCommerce Sync for QuickBooks Online – by MyWorks Software” is open source software. The following people have contributed to this plugin.

Contributors

Changelog

2022-04-15 version 2.5.4

  • Confirmed support for WooCommerce 6.4

2022-04-04 version 2.5.4

  • Improved support for PHP 8.0
  • Added setting to use product Backorder Status as an option for QuickBooks Order line description
  • Improved syncing refunds to add a Payment Reference Number
  • Improved syncing orders including both discounts and negative value line items
  • Resolved issue with saving taxes in MyWorks Sync > Map > Taxes
  • Resolved issue with QuickBooks products syncing to WooCommerce when not enabled in settings
  • Minor bug fixes and improvements

2022-03-15 version 2.5.3

  • Improved support for PHP 8.0
  • Added support to map countries to QuickBooks Department/Location
  • Resolved issue with Billing Email in QuickBooks Order not containing an email address by default

2022-03-10 version 2.5.0

  • Confirmed support for PHP 8.0
  • Added support to sync custom fields from the WooCommerce order as a $0 extra line item in the QuickBooks Order
  • Added “PDF” button in the WooCommerce order to show the QuickBooks order as a PDF (helpful for troubleshooting / quick access)
  • Added separate setting to sync pricing from QuickBooks > WooCommerce, separately from products
  • Added setting to sync discounts as a separate negative line item for each item in the WooCommerce Order
  • Added setting to use _line_total value in a line item instead of the default _line_subtotal (helpful for manually entered orders)
  • Added support to specify which line item meta data values are sent to QuickBooks Description – instead of all or none
  • Added setting to enable additional prevention for orders syncing multiple times to QuickBooks in cases where triggered multiple times by WooCommerce
  • Improved handling / compatibility with gift cards used in WooCommerce Orders
  • Improved compatibility with recognizing multiple emails in QuickBooks Customer’s BillTo Email field
  • Improved handling of multiple currencies by syncing an order into a correct new QuickBooks customer if existing QuickBooks customer isn’t correct currency
  • Improved filtering of product map/push pages to hide variable parent products by default, but allow them to be filtered if desired
  • Improved the “Sync updated inventory to QuickBooks” checkbox in WooCommerce Product Pages
  • Removed message pointing out use of the built in Legacy PayPal Gateway within WooCommerce – as now deprecated by WooCommerce itself
  • Minor bug fixes, optimization and handling improvements

2021-09-09 version 2.4.0

  • Added additional features to free Launch plan, including inventory sync and advanced payment syncing options
  • Added additional support for higher-volume sites where orders were being synced more than once in rare cases
  • Added additional support to recognize multiple comma separated emails in the QuickBooks customer email field
  • Added support to trim over-limit characters from the product SKU/Description field when syncing products to QuickBooks
  • Improved support for syncing custom fee line items – these will always be recognized now, and use Default for Unmatched Products unless specifically set in MyWorks Sync > Compatibility
  • Improved support for Default Shipping Product setting – if blank, shipping in an order will use the Default for Unmatched Product
  • Resolved minor bugs