Event Registration Calendar By vCita

Description

Event Registration Calendar by vCita will simplify your scheduling, and help you fill up your calendar with new bookings!

  • Set up in minutes
  • List your services
  • Accept bookings 24/7
  • Book groups and classes
  • Accept payments online
  • Sync your existing calendar
  • Send Automated email & mobile (SMS) Reminders
  • Receive email & mobile (SMS) notifications
  • Manage via Mobile App
  • Promote services & events with email campaigns

Event Registration Calendar by vCita offers a 14-day FREE TRIAL.

vCita is designed to empower clients and bring more business your way by inviting visitors to connect: send message, schedule a callback or a meeting, register to an event, make a payment, send a document and more.

Event Registration Calendar key features:

  • Display a list of your offered services – show your list of services on your website, along with your up-to-date availability.
  • Allow clients to book online – add a scheduling widget or button to your website and invite clients to request appointments, book services, and register for events and classes online.
  • Booking customization – collect relevant information when clients schedule an appointment. Add any field or question to the scheduling form and store the information within the client card.
  • Collect payments online – list the price for your services, accept online payments via credit card or PayPal, request a payment during the booking process, issue an invoice and track payments status in real time.
  • Automate confirmations & reminders – clients will automatically receive email or SMS reminders, reducing no-shows and last-minute cancelations.
  • Calendar availability management – manage your availability and block out times when you are unavailable, so client will book appointments according to your work hours and real-time availability.
  • Professional-looking booking page – distinguish yourself from competition with a beautiful, mobile-friendly appointment booking & online scheduling page. Build your booking page easily with a friendly editor, add your texts, images and videos along with scheduling call-to-actions. You can even host your booking page on your own domain.
  • Manage clients with a built-in CRM – import your existing clients and manage your client-base together with your calendar. Edit client information, add notes, group and sort clients by tags to perform bulk operations.
  • Promote your services with email & SMS campaigns – announce new services and send promotional offers to clients and leads, scoring more new and repeat business
  • Offer discount coupons – create and share discount coupons for specific services you wish to promote
  • Mobile appiPhone and Android app to manage calendar, events and clients on-the-go

Event and Class Registration

Event Registration Calendar live demo

Translations

Booking Calendar By vCita is currently available in:

  • English
  • Spanish
  • Portuguese
  • Russian
  • French
  • German
  • Polish
  • Italian
  • Dutch

Event Registration Calendar – Premium Options

  • Manage a team calendar – a professional team calendar to manage your staff’s availability, upcoming appointments and events.
  • Online upfront payments – request a payment as part of the event registration process, and accept online payment for the event.
  • Get more info on your clients – customize the scheduling form to include all the information you need, and get additional insights from social media.
  • Advanced reminders and follow ups – set custom email and SMS follow ups and reminders per service.

Event Registration Calendar

  • Present your event booking calendar
  • Let clients pick the relevant service or event from your booking calendar
  • Set the calendar colors, calendar color theme, and add a logo to your booking calendar
  • Add events and classes to your booking calendar
  • Invite clients to book a service from your online booking calendar, based on your availability
  • Show you updated availability on your online booking calendar
  • Mobile friendly booking calendar design
  • Display an event calendar on your website, as a widget or booking button
  • Create a customized event registration form
  • Collect payments as part of the appointment or event registration process
  • Create invitation-only events
  • Set recurring appointments and group events
  • Works great with all WordPress versions
  • Ability to create unlimited appointments, events and classes on your booking calendar
  • Easy to install, highly customizable
  • Customization of the event duration, event dates, event location, event manager and event max attendees on your booking calendar
  • Add description to each of the listed events
  • Support for recurring events

Business Calendar Management

Booking Calendar by vCita is much more than just online registration solution for your services and events.
Use Event Booking Calendar to manage your business calendar and schedule, and invite customers to book time with you:

  • Easily add services and events to your business calendar
  • Add staff members to your vCita account and view all staff members’ schedule on one calendar
  • Manage your business availability add calendar
  • Invite clients for appointments or meetings through your calendar
  • View your calendar and schedule on-the-go with the vCita mobile app for iPhone and Android

Find out more about vCita online scheduling and event registration

Building WordPress sites for others?

Use vCita on any WordPress website you build and manage all vCita plugins from one dashboard.

Join the vCita reseller program for web professionals.

Screenshots

  • Booking calendar - on web and mobile
  • Automated confirmations and reminders
  • Customize your client portal page
  • Capture Leads from our widget
  • Collect Online Payments

Installation

Install Event Registration Calendar by vCita

  1. Download “Event Registration Calendar by vCita” and activate it.
  2. Connect your WordPress site with you vCita account. You may connect an existing account or create an account via the plugin by simply providing your Email address. This Email will be used for notifications from vCita only.
  3. Add your events to your “service menu” – a list of offered events that will show on your site
  4. Add dates and times for each event. You can set recurring events, pick specific times when the event occurs, or set it as a one-time event.
  5. To double the number of leads generated on your site, add the vCita widget. Simply click on the widget tab on the right and make sure it’s turned on.

Manage your calendar and events using your Back-office

The vCita backoffice allows you to easily manager your customers, events, calendar and schedule:
1. Click on “BackOffice” on the right navigation bar
2. Navigate to “calendar” and click on the specific event to view and manage it.

More options and instructions for adding vCita widgets to your WordPress site

Step by step instructions for implementing vCita widgets into your WordPress site are available in these support articles

FAQ

Can I set recurring events?

Event Registration Calendar allows you to customize the event listing to perfectly fit your business need. You can set a one-time event, or event with multi occurrences.
You can also set a recurring event – every day, once a week, once a month etc.

Can I accept payments as part of the scheduling process?

Yes! You can request a payment during the scheduling process, or send an invoice to be paid online. vCita works with both PayPal and Stripe, and allows you to accept online payments using any credit card or PayPal account.

How can I invite clients to register to a specific event?

For event event you add, a unique link is created. You can use this link to invite client to join this specific event.
Add the link as a button on your site or include it in your email signature, Facebook page and email campaigns.

What is included in vCita package?

vCita includes several modules that will transform your website into a booking system and lead capture tool:

  • Online payments
  • Contact forms
  • Online Scheduling
  • “vCita Widget” – Unique widget that helps you capture twice as many leads on your website!
  • Backoffice to manage all customer interactions.
Can I add the vCita Widget on a specific page?

Visit our support forum to see how to Add vCita on specific pages

What are vCita Terms and Conditions?

Please visit Terms and Conditions

What is vCita Privacy Policy?

Please visit Privacy Policy

Reviews

Check out our new plugin!

Please check out our Event Registration plugin and let us know what you think! We hope you like it, and we're here for any question! - The vCita Team
Read all 1 review

Contributors & Developers

“Event Registration Calendar By vCita” is open source software. The following people have contributed to this plugin.

Contributors

Changelog

Booking Calendar By vCita Version 1.2.6

  • Compatibility with WordPress 5.1
  • Automatic marketing campaigns added: send automatic birthday coupons to your customers, define your trigger and create beautiful email campaigns for any special occasion.
  • Client portal updated
  • New image gallery & upload function: increase your brand visibility & look as pro online as in real life

Booking Calendar By vCita Version 1.2.5

  • Small bugs fixed

Booking Calendar By vCita Version 1.2.4

  • Security and privacy adjustments (full compliance with GDPR requirements)
  • Issue branded price estimates, let clients approve them online and turn them into invoices in a single click
  • Charge clients’ credit card directly from your backoffice
  • Accept, collect & record partial payments for upcoming or rendered services & appointments
  • New automated reminders for overdue invoices and for about-to-expire estimates
  • New “saved items” library to add pre-saved services to invoices & estimates
  • Add your business terms & conditions to estimates and invoices
  • New option to set and enforce your business cancellation & rescheduling policy
  • Two new staff permission types: Manager and Marketer (in addition to the existing roles of Administrator, Collaborator and User)
  • New option to add private documents to your client cards for internal use
  • Schedule email & SMS campaigns to be sent out at a future date & time
  • New parameters for campaigns: insert clients’ names within your email & SMS campaigns
  • Brand new dashboard with a quick-view of all your business activity to gain insights and take action
  • New sticky custom fields allowing you to ask a returning client for specific information until they fill it in
  • Add, edit and manage past group events & classes
  • New & improved Zapier integrations: new triggers, new actions and new search option
  • Coupons: create discount coupons, offer coupons on your website or during online booking, assign coupons to specific services or staff members, easily share coupons through promotional email/SMS campaigns
  • Easily schedule recurring appointments
  • Set date-specific availability for services and bookings
  • Edit a series of events/classes in a single click, send a single calendar invite for the complete event/class series

Booking Calendar By vCita Version 1.2.3

  • Compatibility with WordPress 4.8
  • Full translation to Italian

Booking Calendar By vCita Version 1.2.2

  • Enhanced export options, export by staff and service
  • Automatic client follow-ups
  • Timezone tables update
  • Mobile App performance improvements
  • Don’t accept new bookings from clients marked as spam
  • Clone service options
  • Promote services and events via email & SMS campaigns

Booking Calendar By vCita Version 1.2.1

  • Compatibility with WordPress 4.7
  • New – View your services list right on your calendar
  • New – require a payment during scheduling

Booking Calendar By vCita Version 1.2.0

  • Some UI changes

Booking Calendar By vCita Version 1.1.1

  • Improved Reschedule flow on mobile
  • New direct links to scheduling a specific service or event
  • More staff calendar options and improved staff view
  • New email and share options
  • Compatibility with WordPress 4.6

Booking Calendar By vCita Version 1.1.0

  • Compatibility with WordPress 4.5

Booking Calendar By vCita Version 1.0.0

  • First release