WordPress › Appointment Booking and Online Scheduling by vCita

vCita offers a simple scheduling experience for your contacts and clients and makes your business more effective.

How do I set my availability for appointments, hourly rate and other preferences?

Once you enter your email, you will receive an email from vCita to complete your registration.
You will then have the option to customize your widget, add your photo, set meeting preferences and schedule.
Once you are logged in to vCita, you can always change your settings from the WordPress plugin settings page.

How do I change the size of the widget?

Use the following code sample:
To place widget horizontally - [vCitaMeetingScheduler type=widget height=200]
Width is adjusted to the width of the page or frame the widget is added to.
You may also customize width by adding parameter width=80% or width=150.

To have a widget that only contains buttons (no image or profile text) use the following code:
[vCitaMeetingScheduler type=widget height=110]

NOTE: if you are integrating the widget as a sidebar, you should use the "Text" widget and put use codes above. Do not use the vCita widget.

I want to create my own widget format (colors, buttons etc)

You can create your own buttons to better match your site colors or style.
All you need is to maintain links for "Send a Message" and "Set a Meeting".
Those links can be found at your vCita dashboard under "Add To Website"

Can I add the proactive contact form (Active Engage) to a specific page?

Visit our support forum to see how to Add Active Engage to specific pages

What types of services can I offer

Free or paid services
from 5 minutes to a whole day event
In-person appointment, online meeting (video, chat and more) and Phone

How and where do I see my booking requests?

Once a clients sends you a booking request using one of vCita's booking widgets, the new booking request will be added to a "Require your attention" area in your vCita dashboard. In additional, for any new or updated booking request you will recieve an email notification, so you could accept, decline or reschedule from wherever you are. Once the booking request is approved by you, the appointment will be added to your vCita calendar view, as well as to your existing calendar and your client's calendar. A reminder for the upcoming appointment will be sent to both you and your client 15 minutes before the appointment takes place. Once the appointment time is over, you will recieve an email suggesting you to some follow-up options. You can always see your booking requests in your email (using any device), your calendar and your vCita dashboard.

How to manually add vCita -> I can't install vCita - how do I manually install vCita plugin ?

Click on the red "Download Version x.x" button on the right side of this page.
After the download has finished, extract the files.
Upload the "meeting-scheduler-by-vcita" folder to your server in "/wp-content/plugins" directory.
Back on the admin panel click the "Plugins" menu on the left.
You should see the "Meeting scheduler by vCita" plugin listed in the available plugins. Click the "Activate" link below the plugin name.
Click "vCita Meeting Scheduler" under the "Plugins" menu.
Enter your e-mail address, first and last name and click "Save Settings".
Follow instructions sent to you by email from vCita.com to complete configuration.

How do I create a listing of Multiple Contact and booking Widgets for different people on one page?

You can use vCita to create multiple profile widgets on one page.
All you need is the name and email of each user you wish to list.

Simply have multiple lines in the following format:
[vCitaMeetingScheduler type=widget height=200 email="support@vcita.com" first_name="Mike" last_name="Wright"]

Now visitors can send a message or set a meeting with each of the users listed.
Each user will get an email to confirm his email address and upload an image to complete his profile.

Which advanced booking options do I have?

Allow online booking based on your on-time availability
Replay to booking requests from anywhere - recieve booking requests to your email and replay even when you're on the go.
Allow vCIta to auto-accept booking requests when you're available.
Offer clients to suggest up to 3 time-slots when booking an appointment with you.
Set your general availability.
Select your appointments intervals.
Set your minimum booking time.
Create an Online Business card where clients and prospects can schedule an appointment with you and get to know your services.
Offer Free appointments and services.
Invite your clients for an appointment with or without asking for their approval
Show your terms of service when booking time with you.
Create your customized auto-replay to booking requests
Ask your client to provide phone number with any booking request
Accept, decline and reschedule booking requests from a calendar view
All booking requests are added to your existing calendar
Booking is doen in 2 simple steps